Administrative Assistant/Receptionist

2 weeks ago

Toronto, Ontario, Canada Acupuncture & Massage Clinic Full time $42,000 - $72,000 per year

Location:

Downtown Toronto – King West Area

About Us:

We are a busy, well-established acupuncture and oriental medicine clinic located in the vibrant King West area of downtown Toronto. We are looking for a part-time administrative assistant/receptionist to join us on Saturdays and Sundays, helping ensure smooth daily operations and excellent client service.

Job Overview:

As the first point of contact for our clients, you will play a key role in creating a welcoming and professional environment. You will handle scheduling, reception duties, maintaining the clinic's cleanliness and general administrative support to keep the clinic running efficiently.

Key Responsibilities:

  • Greet patients and visitors in a friendly and professional manner
  • Manage phone calls, emails and appointment scheduling
  • Maintain accurate client records and handle confidential information with discretion
  • Assist practitioners with daily scheduling and coordination
  • Support billing and payment processing
  • Perform cleaning tasks and help ensure the overall cleanliness and sanitation of the clinic, maintaining a clean, organized and calm front-desk and treatment environment
  • Handle general administrative tasks such as filing, data entry and correspondence
  • Assist with other ad-hoc onsite tasks as needed

Qualifications:

  • Fluent in English and Chinese (Cantonese or Mandarin)
  • Strong communication and organizational skills
  • Friendly, professional and reliable with excellent customer service skills
  • Proficiency in Microsoft Office
  • Ability to multitask and stay calm in a busy environment

Work Schedule:

  • Part-time: Saturdays and Sundays
  • Hours: Generally between 10:30 AM and 6:30 PM, depending on the daily booking schedule

Job Types: Part-time, Permanent

Pay: $18.00-$20.00 per hour

Expected hours: 15 – 18 per week

Work Location: In person

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