AP & AR Specialist

1 day ago

Mississauga ON LT K, Canada MAD Elevator Inc Full time

Primary Function:

Accounts Payable & Accounts Receivable (AP/AR) Specialist is responsible for managing both incoming payments and outgoing bills on behalf of the company. This role involves being skilled in managing financial transactions, ensuring accurate records, and maintaining effective communication with customers and vendors.

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to handle multiple priorities in a fast-paced environment. In addition, the ability to work independently and as a team, with a positive, "can-do" attitude.

Qualifications and Educational Requirements:

  • High school diploma or equivalent; an Associate's degree in Accounting or related field preferred
  • Proven experience in accounts payable and receivable roles
  • Strong attention to detail and excellent organizational skills
  • Familiarity with accounting software and ERP systems an asset
  • Strong written and verbal communication skills
  • Experience in manufacturing, aptitude for understanding processes an asset
  • Computer aptitude and MS Office skills - Intermediate Excel, Word, Outlook Skills preferred
  • Clear Background Checks - Credit and Criminal

Responsibilities, Skills, and Competencies:

Accounts Payable (50%)

  • Update and maintain records of expenditures, ensuring they are accurate and up to date.
  • Prints weekly cheques for non-EFT/ACH vendors and ensures sent out on timely basis.
  • Respond to vendor invoices, ensuring any discrepancies are resolved promptly.
  • Ensure all payments are made in accordance with company policy and sent out on time.
  • Resolve payment discrepancies and disputes with vendors on behalf of the company.
  • Set up payments to vendors in on-line banking as trained and directed by Supervisor.

Accounts Receivable (50%)

  • Prepare weekly customer statement reports in Excel for larger customers.
  • Ensure timely distribution of customer statements by email for smaller customers at least once per month.
  • Prepare and mail invoices to customers in a timely manner.
  • Post payments to customer accounts accurately.
  • Issue invoices and credit notes as approved by Supervisor. Investigates other AR matters as assigned (AR Portal).
  • Ensures monthly intercompany invoices are issued as assigned by supervisor.
  • Reconcile cash receipts and deposits to ensure accuracy.
  • Analyze financial records to identify and correct any discrepancies.

Other

  • Manage petty cash, ensuring accurate records of all transactions.
  • Other special projects as directed by Supervisor.
  • Able to lift up to 15lbs; may work in hot areas 5%, noise 0%.
  • Ensure adherence to Health and Safety as well as active participation in 5S activities in work area.

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