General Office Administrator/AP, AR, and PR

We are an established Industrial/Commercial Construction company with over 70 years in business, located in central Mississauga (Dundas and Cawthra) and accessible by public transit. We are seeking a versatile, detail-oriented individual for a full-time General Administrator position. This role will work closely with our Accounts Payable, Payroll, and Accounts Receivable teams, providing support and managing overflow tasks across all departments.

Pay: From CA$26.00 per hour ($52,000 - $57,000 annually)

Special Consideration Given to those with:

1. Experience in AP, Payroll and AR processes

2. Post-Secondary Education

3. Strong aptitude with math and problem solving

4. Strong command of spoken and written English

5. Ability to read and interpret large amounts of information

Responsibilities and Duties (we will help a talented person gain industry specific skills):

Accounts Payable Duties

• Maintain and update vendor/supplier account information in Sage 300 ERP.
• Process incoming vendor invoices: code accurately and circulate to Project Managers for approval.
• Track, record, and follow up on Project Manager payment-release approvals.
• Review vendor statements regularly and request any missing or outstanding invoices.
• Reconcile weekly and monthly vendor transactions (e.g., Visa, fuel cards, 407, waste disposal, equipment rentals, etc.).
• Sort, organize, and file approved invoices to maintain accurate and accessible records.
• Assist with cheque-run procedures, including contacting vendors to notify of payment releases and obtaining and recording EFT information.
• Data entry as required

Payroll Duties

• Review weekly crew timesheets for accuracy and completeness, and update entries as required.
• Circulate timesheets to Project Managers for approval and follow up on outstanding approvals.
• Assist with additional payroll processes, including data entry, adjustments, and general administrative support as needed.

Accounts Receivable Duties

• Run project cost reports and review them with Project Managers to confirm job status and billing readiness.
• Prepare and issue invoices for completed projects in a timely and accurate manner.
• Follow up with Project Managers regarding outstanding information, billing updates, or project completion details.
• Assist with additional AR processes, including data entry, corrections/adjustments, and general administrative support as required.

Qualifications and Special Skills (please note that skills testing may occur during interview phase):

• Superior English language skills– must be able to draft concise, comprehensible and professional correspondence and be able to proofread existing documentation to produce same;
• Good mathematical abilities and comfort managing large amounts of data in an organized and logical fashion;
• Must be comfortable working in a fast-paced, deadline-driven environment and very comfortable multi-tasking;
• Ability to work efficiently and swiftly both on your own and as a member of the administrative/project management teams;
• Will waive experience for "Top of Class" graduates from College or University. We are looking for a smart person who can learn quickly and can grow into a senior administrator role quickly.
• High proficiency with MS Office suite, in particular, Excel, but also Word and Outlook;
• Strong organizational abilities and computer skills, and superior attention to detail;
• Construction industry experience/knowledge helpful

Compensation will be commensurate with skills. Please ensure you submit a cover letter with your resume that includes a detailed summary of your experience or recent graduation standing

Work hours any time between 7 am to 6pm, any 8 hours within that time window.

Pay $26 to start, rising with demonstrated ability. Flexible vacation time and days off.

Please submit your cover letter by e-mail to

We thank everyone who applies, but, due to the high volume of applications received, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: From $26.00 per hour

Expected hours: 40 – 44 per week

Benefits:

• On-site parking

Ability to commute/relocate:

• Mississauga, ON L4Y 2B6: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Language:

• English (preferred)

Work Location: In person