Accounts Receivable Specialist

Marathon Hardware has 6 locations across Canada and we proudly distribute thousands of innovative products throughout North America. Our products range from decorative hardware, hinges & opening systems, drawers & slides, and kitchen storage accessories. Our roots have been firmly planted in Canada for nearly 30 years. We source products from around the world to find new and innovative solutions to enhance our customer projects. Our people are our core, and our customers are our focus. We take pride in both our team and ability to serve our customers with the utmost professionalism and personality. We are currently seeking a Full time Permanent Accounts Receivable Specialist to join our team. Under the supervision of the Accounting and Payroll Manager, the Accounts Receivable Specialist is responsible for assisting the finance department with Accounts Receivable tasks, updating of the general ledger, recording transactions, and acting as the backup for colleagues. **Responsibilities**: - Maintain accurate billing system. - Generate invoices and account statements. - Properly maintain accounts receivable invoices and supporting documents. - Investigate and resolve any irregularities and enquiries related to billing and payments within 48 hours. - Handle communications with client and follow up on missing payments as necessary. - Finalize Return Merchandise Authorization’s (RMA’s). - Maintain accurate AR records & clear any irregularity by creating debit or credit notes. - Analyze customer outstanding balances, maintain good working relationships with customers and regional sales managers to resolves collection disputes and resolve any errors. - Post daily payments in ERP system and prepare bank deposits, assist with any AR reconciliation. - Handle customer credits in a timely manner & link those to the outstanding invoices upon review & amp; with customer approval. - Maintain proper filing of the day-to-day work. - Send statements and letters for past due accounts, initiate telephone contact for collection of past due accounts & update notes for all collection attempts. - Perform AR subledger to GL analysis to ensure that both shows the correct balance. - Gather supporting documentation and perform proper recordkeeping. Assist with any ad-hoc reporting & customer account reconciliation. - Process bad debt write offs as needed. - Review/prepare customer refunds for duplicate payments, over payments. **Requirements**: - Post Secondary Education in Accounting, Finance or related field. - 3-4 years of Account Receivable experience. - Strong computer, excel, data entry, organization, prioritization, and multi-tasking skills are required. - Excellent written and verbal communication skills with the ability to communicate with all levels of the organization in a clear manner. - Must have excellent problem solving and customer service skills. - Able to perform moderate to complex account reconciliations. - Strong knowledge of accounting systems and internal controls. - Excellent organizational and time management skills and ability to work in fast paced environments. - Excellent interpersonal skills across all levels in the organization - High standards in level of moral judgment for handling of confidentiality to handle sensitive information. - Experience with Prophet 21 or similar ERP an asset. **Job Types**: Full-time, Permanent **Benefits**: - Casual dress - Dental care - Extended health care - Life insurance - On-site parking - Paid time off - Store discount - Tuition reimbursement - Vision care - Wellness program Schedule: - 8 hour shift - Monday to Friday Supplemental pay types: - Overtime pay Ability to commute/relocate: - Mississauga, ON: reliably commute or plan to relocate before starting work (required) Application question(s): - What is your salary expectation? **Experience**: - Accounts receivable: 1 year (preferred) Work Location: One location