Office Assistant

1 week ago

Winnipeg, Manitoba, Canada b2eac25d-cc22-4788-b8c1-c5c98eedb917 Full time $35,000 - $55,000 per year

We are seeking a dedicated and detail-oriented Office Assistant to join our publishing team. In this crucial role, you will be responsible for supporting various administrative functions to ensure the smooth operation of our office. Your primary duties will include managing correspondence, coordinating schedules, and assisting with the preparation of documents related to our publishing activities. As an Office Assistant, you will play a vital role in facilitating communication between departments, helping maintain an organized workflow, and ensuring that all administrative tasks are executed efficiently. This position requires a proactive individual who is detail-oriented and can multitask in a fast-paced environment. You will be a vital part of our team, assisting in the management of projects from inception to completion. The ideal candidate will demonstrate excellent organizational skills, strong written and verbal communication abilities, and a willingness to learn and grow within the publishing industry. If you are passionate about supporting creative processes and thrive in a collaborative environment, we invite you to apply for this dynamic role and contribute to our successful publishing endeavors.

Responsibilities

  • Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Assist in scheduling meetings and maintaining calendars for team members.
  • Prepare and format documents, reports, and presentations for internal and external use.
  • Maintain office supplies inventory and order materials as needed.
  • Organize and file documents to ensure easy access and retrieval.
  • Support project management by tracking deadlines and deliverables.
  • Assist with the onboarding process for new employees and training sessions.

Requirements

  • High school diploma or equivalent; additional education in office administration or related field is a plus.
  • Proven experience as an office assistant or in a similar administrative role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills, both written and verbal.
  • Strong organizational and time-management abilities.
  • Ability to work independently and as part of a team.
  • Familiarity with publishing processes and terminology is to explore our library of 1,000+ curated job descriptions?

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