Administrative Clerk

5 days ago

Montreal, Quebec, Canada VIA Rail Canada Full time $35,000 - $55,000 per year

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we're building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility.

Under the supervision of the Team Lead, the Administrative Clerk provides administrative support for operations.

The position is a 6-month contract with the possibility of extension.

Duties

  • Sort all mail for the accounting operations department and scan according to the procedures in place
  • Distribute documents to the appropriate groups of the Accounting Operations department
  • Perform administrative tasks related to revenue: making deposits at the bank, receiving station envelopes
  • Perform administrative tasks related to accounts payable: scanning invoices, data entry in Oracle, scanning cheque request forms, distributing cheques, etc.
  • Perform administrative tasks related to payroll
  • Process requests related to Rail Pass
  • Perform administrative tasks related to manual expense reports
  • Filing of documents for the Accounting Operations Department
  • Produce reports for the Accounting Operations Department
  • Fill the paper trays for the photocopiers
  • Replacement of the Customer Service Clerk (reception) as required: breaks, lunch, absences, vacations
  • All other related and administrative tasks for the Accounting Operations Department

Requirements

  • Professional diploma in office administration or equivalent experience
  • Ability to work with computers for data entry (numeric keypad skills)
  • Ability to work with paper documents and familiarity with scanners
  • Minimal physical ability to handle boxes and work standing up
  • Ability to file documents numerically or otherwise
  • Good knowledge of Word and Excel
  • Bilingualism
  • Customer service and administrative support skills

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel

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