Payroll Clerk

Established since 1879, Birks is a luxury jewelry store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one of our clients.

About the Role

As a Payroll Clerk at Birks Group, you'll play a key role in ensuring payroll support for a seamless payroll experience for employees across Canada. You will support payroll processing, benefits administration, and employee data management with accuracy, confidentiality, and care — helping us deliver the same level of excellence internally that we bring to our customers every day.

About You

You are detail-oriented, organized, and thrive in a fast-paced environment. You take pride in accuracy and bring a strong sense of responsibility to your work. With experience in payroll administration and a collaborative mindset, you value teamwork and discretion. You're bilingual, adaptable, and dedicated to supporting employees with professionalism and care — because you know that excellence starts from within.

Key Responsibilities

• Assist in processing bi-weekly payroll for Canadian employees using ADP Workforce Now (WFN).
• Review and validate timecard entries for hourly employees.
• Support the Payroll Manager in entering commissions, bonuses, and other incentive payments.
• Maintain accurate and up-to-date employee payroll records.
• Process documentation for new hires, terminations, salary adjustments, and other employee changes.
• Assist in managing time-off policies and tracking leave balances.
• Support group benefits administration, including enrollments, terminations, and monthly invoice reconciliations.
• Respond to payroll-related inquiries from employees across retail locations and the head office.
• Prepare and distribute payroll reports and summaries as requested.
• Assist with payroll audits and ensure compliance with federal and provincial payroll regulations.
• Collaborate with HR and Finance teams on payroll-related matters.
• Participate in special projects and contribute to process improvements as assigned by the Payroll Manager.
• Perform any other related duties as required.

Knowledge and Skills

• Diploma or degree in Accounting, Human Resources, or a related field (a strong asset).
• Minimum of 2 years of experience in payroll processing.
• Proficiency with ADP Workforce Now (WFN) or similar payroll systems.
• Intermediate knowledge of Microsoft Office Suite (Excel, Word, Outlook).
• Excellent communication skills in both English and French.
• Strong attention to detail and organizational skills.
• Ability to manage confidential information with discretion.
• Solid understanding of Canadian payroll legislation and employment standards.
• Strong problem-solving skills, adaptability, and a customer-service mindset.

*Please note that due to the nature of the responsibilities of the position, a proficient level of English is required, in particular to communicate on a regular basis with employees and managers outside of Quebec.

Job Details:

• Assist in processing bi-weekly payroll for Canadian employees using ADP WorkForce Now (WFN).
• Review and validate time card entries for hourly employees.
• Support the Payroll Manager in entering commissions, bonuses, and other incentive payments.
• Maintain accurate and up-to-date employee payroll records.
• Process documentation for new hires, terminations, salary changes, and other employee status changes.
• Assist in managing time-off policies and tracking employee leave balances.
• Support group insurance administration, including enrollments, terminations, and monthly invoice reconciliation.
• Respond to payroll-related inquiries from employees across retail locations and head office.
• Prepare and distribute payroll reports and summaries as requested.
• Assist with payroll audits and ensure compliance with federal and provincial payroll regulations.
• Collaborate with HR and Finance teams on payroll-related matters.
• Participate in special projects and contribute to process improvements as assigned by the Payroll Manager.
• Assist with any other tasks.

Knowledge and Skills:

• Diploma or degree in Accounting, Human Resources, or a related field as an asset.
• Minimum 2–3 years of experience in payroll processing.
• Proficiency with ADP WorkForce Now (WFN) or similar payroll systems.
• Intermediate knowledge of Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent communication skills in both English and French.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Familiarity with Canadian payroll legislation and employment standards
• Problem-solving abilities, adaptability, and a customer-service mindset.

OUR PROMISE OF DELIGHT

At Birks, you will find a management team that truly cares about your professional growth. You will be empowered to be yourself.

In return for your commitment to excellence, we offer…

• Hybrid-Work Model
• Vacation & Personal Days
• Tele-medicine
• Employee Assistance Program
• Group Insurance
• Employee Discount Program

Come join us at Birks, and let your true self shine

Are you the gem we are looking for?