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Real Estate Executive Assistant
2 weeks ago
Job Title:
Real Estate Executive Assistant
Team:
Yograj Singh Real Estate Team
Location:
In-Person – Carling Office, Ottawa
Position Type:
Independent Contractor | Full-Time | In-Person
About Yograj Singh Real Estate Team
The Yograj Singh Real Estate Team is a fast-growing, client-focused real estate team known for strong market knowledge, high professional standards, and consistent results. We are looking for a motivated and detail-oriented Real Estate Executive Assistant to support daily operations, transactions, and marketing activities.
Position Overview
The Real Estate Executive Assistant will play a key role in keeping the business running smoothly by supporting transactions, preparing documentation, assisting with listings and marketing materials, and coordinating administrative tasks. This role is ideal for someone looking to grow within the real estate industry and gain hands-on experience in both operations and marketing.
Key ResponsibilitiesTransaction & Paperwork Support
- Draft and prepare offers, counter-offers, amendments, waivers, and related documents
- Manage transaction files from listing to closing with accuracy and compliance
- Upload, organize, and maintain files in CRM, MLS, and brokerage systems
- Track deadlines, conditions, and closing dates
Marketing & Listing Support
- Prepare listing feature sheets, open house sheets, and property information packages
- Assist with Canva-based designs for listings and marketing materials
- Support basic social media content preparation (training and learning provided)
- Coordinate listing updates and status changes
Administrative & Office Support
- Assist with MLS input, listing paperwork, and internal checklists
- Coordinate with clients, agents, lawyers, mortgage brokers, inspectors, stagers, and vendors
- Follow up on signatures, missing documents, and conditions
- Provide in-person support at the Carling Office
Communication & Coordination
- Communicate professionally with clients regarding documents and next steps
- Maintain confidentiality and professionalism at all times
- Support the Realtor and team with daily operational tasks
Qualifications & Skills
- Strong attention to detail and organizational skills
- Excellent communication and time-management abilities
- Comfortable working in a fast-paced, deadline-driven environment
- Ability to work independently as an Independent Contractor
- Willingness to learn social media marketing
- Basic to intermediate Canva skills (or strong interest in learning)
- Previous experience as a Real Estate Assistant or Administrator is an asset
- Familiarity with OREA forms and real estate transactions preferred
What We Offer
- Opportunity to grow with a high-performing real estate team
- Hands-on exposure to real estate transactions and marketing
- Supportive and professional team environment
- Long-term growth opportunity
- Competitive contract-based compensation
Work Arrangement
- In-Person only – Carling Office, Ottawa
Job Type: Full-time
Pay: $17.82-$26.97 per hour
Expected hours: 37.5 per week
Work Location: In person
