Real Estate Administrative Assistant

1 week ago

Ottawa, Canada Aston Gate Real Estate Inc. Brokerage Full time

**Aston Gate Real Estate**
- _Real Estate Administrative Assistant_
- _Real Estate Deal Secretary_

**Job Type**: Full-time, Part-time Student

**Schedule**: Flexible

**Experience**: Real estate administration: 1 year (preferred)/ OREB MLS experience
**Salary**: TBD

Aston Gate Real Estate is one of Toronto’s leading boutique brokerages specializing in the sale of residential and commercial properties. We are a fast-growing modern and independent boutique Real Estate Brokerage focused on providing an unparalleled client service experience while helping our agents achieve success.

We are now here in Ottawa and we are looking for a professional administrative assistant who is extremely detail-oriented, organized and dedicated to providing excellent customer service.

**Responsibilities include, but not limited to**:

- **Processing real estate deals and transactions via Lone Wolf**:

- Accounting and trade overview
- Processing payment of commissions to agents
- Updating and uploading listings on MLS
- Coordinating schedules, calendars and meetings
- Preparing offers, amendments and waivers
- Data Entry
- Track transactions for each agent
- Knowledge of real estate industry will be considered an asset
- Proficiency in MS Office suite
- Experience with Lone Wolf an asset
- Strong interpersonal, and relationship management skills
- Exceptional communication skills in English, both written and verbal
- Excellent coordination, creativity, time management and organization skills
- Self-motivated, works well independently, and willing to take initiative

**Job Types**: Full-time, Part-time, Permanent, Fixed term contract, Casual, Freelance

**Salary**: $40,000.00-$50,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- 4 hour shift
- 8 hour shift

Supplemental pay types:

- Bonus pay
- Commission pay

Ability to commute/relocate:

- Ottawa, ON K1Y 0L5: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: Hybrid remote in Ottawa, ON K1Y 0L5

  • Real Estate Administrative Assistant

    2 weeks ago

    Ottawa, Canada Shaunna McIntosh & Brandi Leclerc Real Estate Full time

    We are looking to grow our real estate family with a like-minded real estate administrative assistant and marketing specialist in order to expand our team and to better service our ever-growing client base. Are you someone who: - Wants to see beautiful homes and get to know the ins of the real estate industry - Is looking to grow professionally - Is...

  • Real Estate Administrative and Marketing Assistant

    3 days ago

    Ottawa, Canada Sepehr Safaee Real Estate with Keller Williams Integrity Realty Full time

    **Real Estate Administrative and Marketing Assistant position** **MUST LIVE IN OTTAWA TO BE CONSIDERED** Looking for a reliable, hard-working and detail-oriented Assistant who will undertake a broad set of administrative and clerical tasks, such as providing primary administrative and Marketing and social media support to a busy Realtor, assisting in daily...

  • Real Estate Administrative Assistant or Manager

    2 weeks ago

    Ottawa, Canada Inspire Real Estate Team Full time

    **Responsibilities**: - Record information about properties for sale and brokers' sales calls. - Answer phones and direct calls. - Arrange viewings of properties. - Verify insurance policies of clients. - Collect and deposit client fees. - Take pictures of property locations. - Write advertisement copy. - Update records. - Maintain spreadsheets. - Help...

  • Licensed Real Estate Agent

    6 days ago

    Ottawa, Canada Wahi Real Estate Full time

    Overview Join to apply for the Licensed Real Estate Agent - Ottawa role at Wahi Real Estate. At Wahi Realty, we empower our agents with a next-generation digital platform designed to deliver an unmatched experience for both you and your clients. With AI-driven insights and consumer-facing tools rich in real-time data, clients can explore smarter... and you...

  • Administrative Assistant Manager

    5 days ago

    Ottawa, Canada Inspire Real Estate Team Full time

    Join our dynamic Real Estate Office and become a vital member of our team! We're seeking an enthusiastic and personable individual to fill our administrative position. As an integral part of our office, you'll engage in various tasks such as proactively reaching out to potential clients, ensuring a warm welcome to visitors, managing deliveries, and handling...

  • Real Estate Sales Agent

    2 weeks ago

    Ottawa, Canada Hyams Real Estate Group Full time

    Are you a licensed Realtor looking for a team that truly has your back, but also respects your independence? We’re on the hunt for motivated, self-starting real estate professionals to join our growing team. What We Offer: - Flexible team model - whether you thrive with full support and collaboration, or prefer to fly solo with strategic backup, we’ve...

  • Real Estate Agent

    1 week ago

    Toronto, Hamilton, Mississauga, Ottawa, Canada Royal LePage Real Estate Full time

    Job Type: Full-time | Part-time | Commission-based Experience Level: New Agents, Experienced Agents, or Those Planning to Become LicensedGrow your real estate career with powerful tools, proven support, and a trusted brand recognized nationwide.Whether you're newly licensed, an experienced agent or exploring the path to becoming a real estate professional...

  • Real Estate Agent

    2 weeks ago

    Royal LePage Integrity Realty Ottawa, Ontario, Canada Royal LePage Real Estate Full time

    Job Type: Full-time | Part-time | Commission-basedExperience Level: New Agents, Experienced Agents, or Those Planning to Become LicensedGrow your real estate career with powerful tools, proven support, and a trusted brand recognized nationwide.Whether you're newly licensed, an experienced agent or exploring the path to becoming a real estate professional...

  • Showing Agent for Real Estate

    7 days ago

    Ottawa, Canada Hyams Real Estate Group Full time

    We are a team of specialists serving real estate buyers, sellers, and investors in the area. We’re looking for a Showing Agent to support sales goals through effective sales techniques and quality customer service. GOALS: Create/Convert/Close, 20 approved buyers working at all times, 50 showings per week to fully qualified buyers, average 5 homes shown...

  • Real Estate Sales Representative

    1 week ago

    Brampton, Hamilton, Ottawa, St. Catharines, Halton, Canada Royal LePage Real Estate Full time

    Title: Real Estate Sales RepresentativeRoyal LePage is committed to helping you launch and accelerate your real estate career by providing the industry-leading technology, lead generation and training you need to reach your goals. With a culture built on community and collaboration, Royal LePage attracts professionals who share a mindset that fosters...