Office Manager

1 week ago

Edmonton, Alberta, Canada Pathfind Full time $75,000 - $80,000 per year
Job Title: Office Manager

Location: Leduc, AB (in-office)

Salary: $75,000 - $80,000 

What The Job Is:

Pathfind has partnered with a progressive organization within the hospitality organization to find their next Office Manager.  Reporting directly to the VP, Operations & General Manager the successful candidate will be responsible for the financial stewardship, accounting operations, human resource management, and general office management for 3 hotels (2 in Leduc; 1 in Lacombe). The position is located in Leduc and is an in-office position.

What You Will Be Doing:

Office Department Human Resource Management
  • Selects, schedules, trains, delegates, and supervises office staff. 
  • Compiles and processes payroll accurately and on time. 
  • Conducts performance appraisals and assists in compensation planning. 
  • Manages labor costs and staffing levels for efficiency. 
  • Leads monthly staff meetings and ensures clear, consistent communication. 
  • Oversees compliance with Health & Safety Program requirements. 
​​​​​​​Accounting Operations
  • Prepares and processes bank deposits. 
  • Manages payroll functions, ensuring timely and accurate processing. 
  • Processes vendor invoices and ensures timely payments. 
  • Manages guest and corporate billing, ensuring timely collections. 
  • Prepares monthly operating statements and financial reports. 
  • Maintains and optimizes hotel accounting systems. 
Financial Reporting & Analysis
  • Conducts budget analysis and monitors financial performance. 
  • Tracks labor costs and recommends efficiency improvements. 
  • Oversees purchasing processes, ensuring competitive pricing and cost-effectiveness. 
Cash Handling & Maintenance
  • Manages Video Lottery Terminal and Cash Dispensing Unit funds. 
  • Department Cash Floats: Oversees cash floats for various hotel departments. 
  • Maintains ATM machines and Point-of-Sale equipment. 
  • Implements security protocols for cash handling and financial transactions. 
Recruitment & Staffing
  • Manages job advertisements and tracks applicants. 
  • Oversees administrative onboarding of new employees. 
  • Administers group benefits and RRSP programs. 
  • Ensures compliance with Alberta Employment Standards. 
  • Handles Workers' Compensation Board claims and return-to-work programs. 
HR Information Management
  • Maintains accurate and confidential HR documentation. 
  • Ensures compliance with privacy laws and internal confidentiality policies. 
  • Facilitates effective communication across departments. 
Office Supplies & Stationery
  • Manages office supply inventory and ordering. 
  • Ensures cost-effective purchasing of office materials. 
Strategic Support & Process Improvement
  • Identifies and implements process improvements in office administration. 
  • Supports leadership in aligning administrative functions with business goals. 
  • Assists hotel departments by streamlining administrative workflows. 
Who You Are:
  • Post-secondary education with a focus on accounting and/or finance (Diploma or Certificate)
  • Minimum 5 years' experience in areas of accounting and general office management
  • Knowledge and experience in HR Management desirable
  • Proficient in all applications of Microsoft office and accounting software
  • Analytical with strong written and verbal communication skills
  • Ability to multitask and work in a fast-paced environment
  • Strong organizational skills and attention to detail is a must
  • Possesses strong time management skills
Pathfind is a full-service Talent Management firm, offering professional services in Search, Leadership Coaching, and Career Transition/Outplacement. We are a proud partner of Career Partners International.

The successful candidate must have legal authorization to work in Canada on a full-time basis for any employer. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

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