Office Manager

1 week ago

Edmonton, Alberta, Canada Pathfind Full time $70,000 - $75,000 per year
Job Title: Office Manager

Reports to: President

Status: Full-time, Permanent

Location: Edmonton, AB (On-site)

Salary: $70k - $75k

We are seeking an Office Manager to ensure the smooth and efficient operation of a consulting firm's corporate and administrative offices. You will play a key leadership role within the senior management team, overseeing administration, accounting, finance, human resources, and quality systems to ensure the company runs effectively and efficiently.

What You Will Be Doing:

Leadership and Supervision
  • Oversee and coordinate daily office operations across administration, accounting, and HR.
  • Supervise administrative and financial staff, ensuring deadlines and accuracy standards are met.
  • Lead hiring, training, and performance evaluations for office and administrative staff.
  • Ensure company policies, procedures, and documentation control systems are current and consistently applied.
  • Promote effective communication, collaboration, and accountability across departments.
Office and Financial Administration
  • Manage all administrative functions to ensure smooth office operations.
  • Oversee accounts receivable, accounts payable, payroll, and monthly financial reporting.
  • Maintain financial controls, ensuring accurate and timely financial statements.
  • Coordinate with external accountants and consultants for audits, fiscal year-end, and reporting.
  • Approve timesheets, vacation scheduling, and staff expenses.
  • Manage vendor relationships, service contracts, and office equipment maintenance.
  • Handle banking communications and corporate credit card management.
  • Prepare budgets, assist with forecasting, and track department expenditures.
Human Resources Administration
  • Serve as the primary HR representative, supporting recruitment, onboarding, and offboarding processes.
  • Maintain accurate and confidential employee records and personnel files.
  • Manage employee benefits, GRSP updates, and related administrative changes.
  • Coordinate staff training, development, and performance reviews.
  • Administer payroll processing, ensuring timeliness and compliance with legislation.
Corporate and Executive Support
  • Provide administrative support to the President and senior management team.
  • Prepare and distribute financial and operational reports for leadership and shareholders.
  • Plan and coordinate executive meetings, conferences, and board sessions.
  • Manage contracts, project documentation, and recordkeeping systems.
  • Ensure all financial reporting and corporate filings are completed on schedule.
Systems and Process Management
  • Maintain and improve administrative and accounting systems, tools, and technology.
  • Implement process improvements to enhance efficiency and accuracy.
  • Ensure data integrity and secure record storage across all systems.
Who You Are:
  • Minimum 10 years of progressive experience in office administration and accounting.
  • Previous management or supervisory experience required.
  • Diploma or certificate in Office or Business Administration an asset.
  • Strong understanding of GAAP accounting principles and financial reporting.
  • A proven leader with strong organizational and people management skills.
  • Detail-oriented, reliable, and accountable.
  • Able to manage multiple priorities in a fast-paced, dynamic environment.
  • A problem solver who takes initiative and drives results.
  • Professional, composed, and an excellent communicator.
  • Skilled at balancing hands-on operational duties with strategic oversight.
Pathfind is a full-service Talent Management firm, offering professional services in Search, Leadership Coaching, and Career Transition/Outplacement. We are a proud partner of Career Partners International.

The successful candidate must have legal authorization to work in Canada on a full-time basis for any employer. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

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