Executive Administrative Assistant

About Myant:

At Myant, our mission is to help people Live Younger, Longer by transforming healthcare from episodic, reactive care to proactive, preventive health management. Through our pioneering connected textiles and continuous monitoring technology, we bridge the gap between individuals, their families, and healthcare providers—creating a world where quality healthcare is more accessible, personalized, and preventative.

With global ambitions, Myant is building a worldwide presence—collaborating with healthcare systems, clinics, researchers, and partners to set a new standard in connected health. Our goal is not just to improve care, but to fundamentally redefine the relationship people have with their health, shifting the focus from sick care to lifelong wellness.

By combining cutting-edge biometric sensing, AI-powered insights, and evidence-based behavioral coaching, Myant helps individuals and healthcare teams work together to prevent disease, optimize wellness, and unlock healthier, longer lives.

Role Overview:

As the Executive Administrative Assistant, you play a central role in supporting many activities related to the Executive Office.  You must be able to anticipate the needs of the CEO and and adapt quickly to changes in the environment. In addition to being highly organized and analytical, you need to have strong business judgment and communication skills to interact with various people and departments. You take pride in handling administrative tasks, excelling in project management, collaborating across departments, and actively working to improve and enhance our CEO's daily life.

Responsibilities:

In the beginning you focus on identifying immediate areas for collaboration and efficiency to make a significant impact from the start.  In the first 30days it is important for you to synchronize your daily schedule with the CEO's, assume responsibility for basic recurring tasks and serve as the primary point of contact for internal and external stakeholders seeking access to the CEO.  

Within your first 60 days, you will seamlessly integrate and function as the CEO's central point of contact. Your responsibilities will focus on expertly managing organizational and time-related tasks, as well as providing strategic support. Additionally, your role will require you to confidently absorb knowledge from the CEO and share expert techniques for optimizing workflows and successfully resolving challenges.

Duties as an Executive Assistant will include but not limited to:

• Screen and prioritize incoming communications, including emails, phone calls, and meeting requests;
• Draft and edit correspondence on behalf of the CEO as needed while highlighting issues of importance for immediate attention and assembling all pertinent/background information to facilitate decision making;
• Coordinate and manage the CEO's dynamic schedule, including scheduling meetings, conference calls, and appointments;  
• Anticipate conflicts and proactively resolve scheduling issues to ensure optimal time management;
• Manage client communication and email follow-ups, while organizing the executive's email inbox;
• Assist the CEO in executing strategic initiatives and special projects, conducting research, compiling data, and preparing reports and presentations; 
• Arrange domestic and international travel logistics for the CEO, including flight and accommodations as well as provide detailed itineraries and ensure all travel arrangements align with the CEO's preferences and priorities;
• Represent the CEO professionally and effectively in interactions with internal and external contacts; 
• Cultivate positive relationships with key stakeholders, including board members, executives, clients, and partners; 
• Make accommodations for company guests such as travel, hotels, etc.;
• Organize and prepare for executive meetings, conferences, and lunches, including distribution and clean up;
• Prepare agendas, documents, and presentations for meetings attended by the CEO. Ensure meeting materials are distributed in advance and follow up on action items and decisions; 
• Represent the CEO professionally and effectively in interactions with internal and external contacts;
• Manage client communication and email follow-ups, while organizing the executive's email inbox
• Support the CEO in developing and executing strategic plans by preparing necessary documents and presentations; 

Experience & Qualifications:

• 10+ years as an Executive Assistant that is tech-savvy and has experience working in a startup environment; 
• Possess excellent communication and influencing skills, organized, and able to multitask effectively;
• Extensive experience managing a senior executive's calendar in a fast-growing organization using knowledge of organizational priorities to effectively manage demand for time;
• The ability to exercise sound judgment and discretion, especially when handling confidential information;
• Exceptional at managing schedules, travel, meetings, and communicating effectively
• Excellent critical thinking, strategic planning, data analysis, and project management skills
• Expert planner, organizer and scheduler who thinks 5 steps ahead;
• Ability to be diplomatic, tactful and use discretion and confidentiality in all situations with both internal and external partners.
• The ability to manage multiple files simultaneously while respecting deadlines, to identify priorities and to show initiative and proactivity.
• The ability to adapt to change and to work in a dynamic environment where challenges are part of the daily routine;
• Strong attention to detail and deliver work that is of a high standard;
• Excellent organizational and time management skills with advanced knowledge of Microsoft PowerPoint, Word and Excel and Outlook;
• Excellent written and verbal communication skills;
• Handle sensitive information and maintain the highest level of confidentiality and discretion at all times;
• Possess a high degree of flexibility with the ability to cope well under pressure, multitask and turn around urgent requests quickly;
• Ability to work independently with a willingness to provide support outside of regular business hours as necessary.

What We Offer:

• A unique opportunity to shape the future of connected healthcare
• Competitive salary and comprehensive benefits
• A collaborative, fast-paced environment where innovation and impact go hand-in-hand
• Opportunities for professional growth in a mission-driven company poised global expansion
• Exposure working in one of the most innovative and forward-thinking tech company

Join us, and help build a healthier, more connected future.