Executive Assistant

Executive Assistant (Non-Union)
Full-time, 35 hours/ week, Hybrid

At Alectra, we
energize a brighter future
by empowering our workforce through the talent of tomorrow's bright minds. We promote a culture that
encourages collaboration, celebrates innovation and supports lifelong learning
. We are committed
to creating a safe and inclusive workplace
where everyone succeeds and has the opportunity to make a meaningful difference.
The Executive Assistant is responsible for providing confidential executive and administrative support to the Executive Management Team.

What You'll Do

• Liaises with the Executive and Senior Leadership Team and their administrative staff
• Schedules appointments/meetings, arranges conference calls, manages travel and accommodation arrangements
• Opens and reviews communications and daily correspondence (internal and external) and prioritizes or responds on behalf of Executive members
• Prepares agendas, required materials, meeting minutes and completes required follow-up and/or distribution
• Assists in the preparation of business presentations and reports
• Responsible for managing and maintaining accurate records and information.
• Maintains confidentiality at all times
• Supports the leaders' direct reports on all administrative duties
• Completes all routine administrative tasks and maintains office supplies and materials
• Compiles and prepares expense reports
• Provides support with the planning, design and implementation of projects and key initiatives
• Identifies opportunities to streamline or automate processes to continuously improve service delivery
• Proactive in identifying executive needs and solving issues
• Ensures compliance to legislative, regulatory and Health & Safety policies, procedures and standards
• Performs other duties as assigned

Corporate Values And Conduct

• Demonstrate professional conduct and align with Alectra's core values of safety, teamwork, and customer focus.

Other Duties

• Perform additional tasks as assigned to support operational objectives

Who You Are
Education & Technical Knowledge

• Diploma or certificate in Office Administration or relevant equivalent
• Proficient in Business English and office administration.
• Advanced knowledge of MS Office applications (Word, Excel, Outlook & PowerPoint, SharePoint, Teams)

Experience

• Minimum 5 years of experience as an executive assistant
• Experience in a unionized utility environment an asset

Skills/Abilities/Competencies

• Excellent detail and process orientation
• Solid problem-solving and analytical skills with the ability to provide practical and/or innovative solutions to complex technical issues
• Strong written and oral communication skills, with the ability to compose and explain information in an organized and concise way
• Ability to plan, prioritize and execute multiple demands, projects and/or initiatives within established timelines
• Ability to build and maintain collaborative working relationships with internal and external stakeholders
• Experience dealing with sensitive and confidential information.
• Demonstrates curiosity and capacity to quickly grasp new concepts, tools, and processes.
• Proficient in calendar management, including complex scheduling, prioritization, and conflict resolution.
• Ability to adapt to changing priorities and personalities
• Must hold and maintain a valid class "G" driver's license

Where you will work

• Hybrid: This role is based in a hybrid environment, allowing for a mix of remote and in-office work to support team collaboration and business needs.

Who We Are
As the largest municipally owned electric utility in Canada, we are committed to growing, evolving and remaining innovative to build a sustainable and brighter future. Our values set us apart and are our fundamental beliefs about our organization:

Safety:
Stay aware, prevent risks and protect each other.

Respect:
Value everyone, act honestly and foster inclusion.

Customer Focus:
Be reliable, anticipate needs and deliver exceptional solutions with care.

Excellence:
Elevate performance, embrace diversity and deliver quality through collaboration.

Innovation:
Drive growth by embracing change, creativity and continuous improvement.

Here's Why Alectra Might Be Your Ideal Workplace

• We offer comprehensive benefits. From health and wellness programs to financial security though our Defined Benefit Pension Plan – we offer a robust benefits package that supports you and your family.
• We invest in your career development. At Alectra, we care about our team's future through offering ongoing trainings, mentorship and learning opportunities.

• We care about you work-life balance. Understanding that taking time off is essential to employee well-being, sustained productivity and high performance, we offer the following:

• Time off: At Alectra, we offer various time off options for our employees including vacation time, personal days, milestone parental leave top-up, volunteer days and bereavement days.

• Disconnecting from work: We prioritize your well-being through our "Disconnect from Work" policy which ensures you can maintain a healthy work-life balance.
• Hybrid work environment (if applicable): Based on operational requirements, we offer flexible working arrangements that include working remotely or on-site.

At Alectra, your unique contributions matter and help drive our collective success to a more sustainable and brighter future.

Ready to Apply?

If this sounds like you and gets you excited, we'd love to hear from you Simply click the apply button to submit your resume and take the first step toward joining our team. *Due to the high volume of applications, we are unable to accept resumes via email. All applicants must apply through our careers page to be considered.*

At Alectra, we celebrate diversity and are committed to an inclusive recruitment process that honours the dignity and independence of all applicants. If you require accommodation during the process, please contact
.
We will work with you to ensure your needs are being met to the point of undue hardship.
Thank you for your interest in building a career with us. While we appreciate all applicants,
only those selected for an interview will be contacted.
Please note: We kindly request
no unsolicited resumes or agency referrals.
Alectra does not accept resumes from recruitment agencies for any open positions unless a valid contract is in place.

Use of Artificial Intelligence (AI) in Recruitment
At Alectra, we're committed to energizing a brighter future through innovation and responsible technology use. While we may use digital tools to support the efficiency of our recruitment process, we do not use AI to identify or screen candidates. Applications are personally reviewed by either a member of the Talent Acquisition team or one of the hiring leaders, ensuring a fair and human-centered experience for all applicants.