Executive Assistant

20 hours ago

Mississauga, Ontario, Canada KIT Recruitment Full time $75,000 - $150,000 per year

Our client, a fast-paced, entrepreneurial organization in the building materials sector, is seeking a highly organized,
HINDU OR PUNJABI-speaking
Executive Assistant to support the President
.

As the President's right-hand, you will provide strategic and administrative support across multiple business ventures, ensuring operational excellence and effective communication. You will work closely with a small, collaborative leadership team, gaining exposure to all areas of the business and contributing to meaningful initiatives that drive growth and innovation.

Position Details

· Permanent, full-time position

· Competitive base salary starting at $75,000, commensurate with experience

· Comprehensive health and dental benefits package

· Occasional international travel (U.S., South America, and Asia)

· Professional, team-oriented work environment with opportunities for growth

Key Responsibilities

· Provide dedicated executive-level support to the President, including complex calendar management, scheduling, and travel coordination

· Manage confidential correspondence, reports, and presentations with exceptional accuracy and professionalism

· Serve as the primary liaison between the President and internal/external stakeholders, ensuring clear and timely communication

· Coordinate domestic and international travel, meetings, and events — including logistics, itineraries, and supporting documentation

· Draft, proofread, and edit corporate materials, communications, and presentations to ensure brand and tone consistency

· Prepare meeting agendas, take minutes, and track action items to ensure seamless follow-up

· Support special projects and strategic initiatives through research, data compilation, and executive summaries

· Anticipate needs and proactively resolve administrative or operational issues before they arise

· Maintain discretion and confidentiality at all times

Qualifications

· Post-secondary education in Business Administration, Communications, or a related discipline

· Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams and SharePoint

· Minimum 2 + years of experience in an executive support or senior administrative role

· Outstanding written and verbal communication skills with strong attention to detail

· Proven ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment

· Strong interpersonal skills, professionalism, and the ability to maintain confidentiality

Bilingual - English/Hindi or Punjabi

· Experience coordinating international travel or supporting global operations is considered an asset

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