Executive Assistant

Join Our Team at Paragon About Us Paragon Living is one of Winnipeg's largest privately-owned real estate companies, specializing in the development of sustainable, purpose-built multifamily rental properties. With over 15 years of industry experience, we provide end-to-end real estate services—from acquisition and development to construction and long-term property management. With over $800 million in active projects, we're growing fast and looking for passionate professionals to join our team. At Paragon, we foster a workplace where employees thrive both professionally and personally. We offer a comprehensive benefits package, career development opportunities, and a dynamic culture that reflects The Paragon Way—our commitment to excellence, collaboration, and innovation.

The Opportunity We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to both the Chief Executive Officer (CEO) and Chief Financial Officer (CFO). This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. What You Will Be Doing:

• Manage complex calendars, email inboxes, and coordinate scheduling of meetings for the CEO and CFO, ensuring accuracy and efficiency.
• Prepare, proofread, and edit correspondence, reports, presentations, and other business documents to maintain a high standard of quality.
• Serve as a primary liaison between executives and internal/external stakeholders, facilitating timely and professional communication.
• Organize and streamline information, workflows, and office activities, proactively creating or improving processes and procedures to enhance administrative effectiveness.
• Maintain and update databases and internal file structures, ensuring accuracy, accessibility, and compliance with organizational standards.
• Demonstrate professionalism and initiative, anticipating and addressing the needs of the CEO and CFO with minimal direction.
• Coordinate meeting logistics, including preparing agendas, compiling materials, and recording minutes.
• Track, monitor, and follow up on action items, deliverables, and deadlines to ensure timely completion.
• Provide support for special projects and strategic initiatives as directed by executive leadership.

What You Bring To The Team:

• 5–7 years of progressive administrative experience in a fast-paced environment, including at least 3 years supporting senior management.
• Post-secondary education in business administration or equivalent experience.
• Exceptional organizational and time-management skills with the ability to prioritize effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong written and verbal communication skills and excellent interpersonal abilities.
• Ability to manage confidential information with discretion and professionalism.
• Demonstrated analytical, problem-solving, and research skills, including preparing reports and presentations.
• High attention to detail and a strong sense of ownership and accountability.
• Experience in construction, real estate, or related industries is an asset.

Why Join Paragon Living?

• A supportive and collaborative team environment.
• Opportunities for growth, leadership, and professional development.
• Competitive compensation and comprehensive benefits.
• A workplace culture that values creativity, connection, and community.

Ready to Build Something Great With Us? Apply now—we'd love to hear from you

Application deadline is Tuesday, November 25 at 11:59pm. We thank all applicants for their interest; however, only those selected for an interview will be contacted.