Administrative Assistant

2 weeks ago

Winnipeg, Manitoba, Canada ICI Properties Full time $40,000 - $60,000 per year

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive team and assist with key administrative and financial operations. The ideal candidate will have strong typing skills, excellent attention to detail, and the ability to manage schedules, communications, and financial tasks efficiently and professionally.

Key Responsibilities:

Executive & Calendar Support:

  • Manage and coordinate calendars for executive team members.
  • Schedule and organize meetings, appointments, and conference calls.
  • Ensure meetings are properly set up with agendas, materials, and logistical arrangements.

Travel & Meeting Coordination:

  • Arrange travel bookings including flights, lodging, ground transportation, and itineraries.
  • Prepare meeting notes, transcribe dictation, and record minutes as needed.
  • Set up virtual and in-person meetings, ensuring all technology and logistics are in place.

Administrative & Office Management:

  • Draft, proofread, and edit documents, reports, and communications with high attention to spelling, grammar, and punctuation.
  • Prepare and distribute meeting agendas and supporting material prior to meetings.
  • Manage, track, follow up, and assist with the completion of action items.
  • Attend meetings, take minutes, and distribute action items.
  • Maintain information on the shared network drive and electronic filing system
  • Order and maintain inventory of office supplies and manage vendor relationships.
  • Support the planning and execution of company events and team functions.

Finance Support:

  • Assist with
    Accounts Payable (AP)
    : process invoices, coordinate with vendors, and prepare payments.
  • Assist with
    Accounts Receivable (AR)
    : track incoming payments, issue invoices, and follow up on outstanding balances.
  • Prepare and organize
    bank deposits
    , ensuring accurate records and documentation.

General Support:

  • Handle inbound calls, emails, and correspondence with discretion and professionalism.
  • Maintain organized files and records, both digital and physical.
  • Perform other duties as assigned by the executive team.

Required Skills & Qualifications:

·

Post-secondary education in business administration or a combination of education and experience.

·

Strong computer skills with advanced working knowledge of MS Office including Word, Excel,

PowerPoint, Outlook, and Teams.

·
Customer Relationship Management (CRM) database experience.

· Operate standard business equipment, including photocopier, scanner, and computers.

· Real estate knowledge and paralegal experience considered an asset.

· Property management knowledge considered an asset.

·       
Ability to maintain confidentiality and manage sensitive information.

· Superior time management skills and the ability to prioritize tasks and meet deadlines with minimal

supervision.

·       
Professional demeanor and strong interpersonal skills.

  • Administrative Assistant

    3 days ago

    Winnipeg, Manitoba, Canada St Full time $50,000 - $60,000 per year

    About Us St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centered approach and adapt to the needs of each person and each family. St.Amant is...

  • Administrative Assistant

    4 days ago

    Winnipeg, Manitoba, Canada St Full time $45,000 - $65,000 per year

    About UsSt.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centered approach and adapt to the needs of each person and each family. St.Amant is...

  • Administrative Assistant

    7 days ago

    Winnipeg, Manitoba, Canada Doctors Manitoba Full time $25,000 - $81,000 per year

    Doctors Manitoba is looking for an experienced administrative professional to join our team in providing administrative support for the Practice Advice and Compensation team. This position will focus on providing excellent and efficient operational support.Doctors Manitoba is committed to equity, diversity and inclusion and recognizes that a diverse staff...

  • Administrative Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time $29,000 - $31,500 per year

    Requisition ID: Position Number: Posting End Date: October 13, 2025City: Winnipeg Employer: Riverview Health Centre Site: Riverview Health Centre   Department / Unit: Office of the Chief Executive Officer  Job Stream: Non-Clinical  Union: Non Union Anticipated Start Date - End Date: ASAP  - IndefiniteReason for Term: Other Leave FTE: 0.54...

  • Administrative Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time $50,000 - $60,000 per year

    Requisition ID: Position Number: Posting End Date: November 25, 2025City: Winnipeg Employer: Riverview Health Centre Site: Riverview Health Centre   Department / Unit: Office of the Chief Executive Officer  Job Stream: Non-Clinical  Union: Non Union Anticipated Start Date: ASAPFTE: 0.54  Anticipated Shift: Days Work Arrangement: In Person  Daily...

  • Administrative Assistant

    7 days ago

    Winnipeg, Manitoba, Canada CENTRAL MANITOBA RAILWAY Full time $40,000 - $60,000 per year

    The Administrative Assistant with Central Manitoba Railway is responsible for providing daily administrative expertise to the operations of the company. If you enjoy working within a team, problem solving, and a company that promotes a strong safety culture, this opportunity is for youCando provides specialized rail operating services. We provide a wide...

  • Administrative Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada e-602b-42a1-b545-3b6ac2605255 Full time $130,000 - $143,000 per year

    CancerCare Manitobais a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of aworld free of cancerdrives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed...

  • Administrative Assistant

    1 week ago

    Winnipeg, Manitoba, Canada d79ab1bc-7e63-4198-8fc4-39d46b099829 Full time $40,000 - $60,000 per year

    CancerCare Manitobais a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of aworld free of cancerdrives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed...

  • Administrative Assistant

    5 days ago

    Winnipeg, Manitoba, Canada StreetSide Developments Winnipeg Full time $45,000 - $65,000 per year

    Title: Administrative AssistantLocation: One Dr. David Friesen Drive, Winnipeg (Sage Creek)At StreetSide Developments, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.Job...

  • Administrative Assistant

    4 days ago

    Winnipeg, Manitoba, Canada Oasis Church Winnipeg Full time $42,000 - $72,000 per year

    Location:940 Elmhurst Road, Winnipeg, MBDepartment:Programming, Care, Life Groups, MissionsJob Type:40 hours/weekJob Summary:This Administrative Assistant role contributes to the efficient day-to-day operations of the office as well as the supporting the work of the Programming, Care, Life Groups, and Missions staff. This position will work regularly with...