Executive Assistant

Join a Legacy of Norther Empowerment

Arctic Gateway Group is a unique partnership of 41 Indigenous and Bayside communities, proudly operating the Port of Churchill and the Hudson Bay Railway. We connect Western Canada's resources to global markets while reinvesting in the communities we serve. As we grow, we're seeking a detail-oriented and professional Executive Assistant to support its senior management team at the Winnipeg office.

Role Description

This role requires excellent time management, strong communication skills, and the ability to handle confidential information with discretion. The successful candidate will be responsible for managing executive schedules, preparing documents and presentations, and ensuring smooth day-to-day administrative operations.

Key Responsibilities

• Provide executive-level administrative support to senior leaders, including calendar management, travel coordination, and meeting logistics.
• Draft, format, and proofread correspondence, reports, and presentations (including PowerPoint decks).
• Maintain confidential records and filing systems.
• Coordinate internal and external communications on behalf of senior management.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Assist with project tracking and reporting.
• Support onboarding and coordination of leadership events and initiatives.
• Order office supplies and manage general administrative tasks.

Qualifications

• Post-secondary education in business administration or a related field preferred.
• Minimum three (3) years of experience in a senior-level administrative role.
• Excellent working knowledge of Microsoft Office Suite, including SharePoint, Word, Excel, Outlook, and PowerPoint.  Able to use the latest and new technology in an office environment.
• Strong written and verbal communication skills.
• Proven ability to draft professional letters and create polished presentations.
• Pay close attention to detail and demonstrate excellent time management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in infrastructure, transportation, or northern operations is an asset.
• Understanding of Indigenous relations and northern communities is considered an asset.

Work Location

This position will be based in Winnipeg, with occasional travel or remote coordination.

Why Join Arctic Gateway Group?

• Be part of a mission-driven organization that reinvests in Northern communities.
• Help shape the voice of Canada's Arctic Trade Corridor.
• Work alongside a diverse and inclusive team committed to sustainable development.
• Enjoy opportunities for professional growth across AGG's expanding operations.
• Contribute to a legacy of resilience, innovation, and community empowerment.
• Competitive compensation and benefits.

What We Offer

Salary

Competitive salary based on experience.

Benefits

• Health & Dental Insurance
• Employee Assistance Program (EAP)
• Pension Plan
• Professional Development Opportunities

Paid Time Off

• Three (3) weeks' vacation annually
• Sick leave and unpaid personal days

Company Culture

At Arctic Gateway Group, we pride ourselves on fostering a supportive and inclusive work environment. Our company culture emphasizes teamwork, respect, and continuous improvement. We believe in empowering our employees through comprehensive training programs and opportunities for career advancement. Safety is our top priority, and we are committed to maintaining the highest standards in all our operations. We value open communication and encourage our team members to share ideas and collaborate to achieve common goals.

How to Apply

Interested candidates are invited to submit their resume and cover letter to Arctic Gateway Group via Email to: Please include "Executive Assistant – Senior Management Application" in the subject line.

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