Executive Assistant

1 week ago

Winnipeg, Manitoba, Canada Lambert Nemec Group Full time

Position Overview:

Lambert Nemec Group, Winnipeg's leader in Permanent Recruitment, has partnered with our client to recruit for an Executive Assistant who will provide dedicated, high-level support to senior leadership. This role requires a professional, proactive, and experienced Executive Assistant who thrives in a fast-paced, evolving environment. The ideal candidate excels at managing complex priorities, supporting strategic initiatives, and bringing structure, clarity, and efficiency to the executive office.

Responsibilities:

  • Manage the executive's calendar, schedule meetings, and resolve conflicts efficiently.

  • Oversee email inboxes, draft correspondence, and prepare documents and reports.

  • Coordinate internal and external meetings, including agendas, materials, minutes, and follow-up actions.

  • Maintain organized digital and physical filing systems and ensure records stay up to date.

  • Support major projects by tracking deadlines, deliverables, and required documentation.

  • Arrange travel, prepare itineraries, and process expenses with accuracy.

  • Assist in planning events, conferences, stakeholder meetings, and team off-sites.

  • Post approved content to social media and make basic website updates as needed.

  • Act as a key point of contact, handling inquiries with professionalism and discretion.

  • Anticipate executive needs, prepare materials in advance, and monitor priority files.

  • Support external relationship management through follow-up communications and tracking engagement.

  • Manage general office operations including supplies, vendors, and workspace organization.

  • Take on additional administrative or project tasks as required.

Requirements:

  • 3-5 years of proven experience providing executive-level administrative support.

  • Experience supporting senior leadership in a fast-paced or growth-oriented environment; experience with board or committee support is an asset.

  • Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook).

  • Excellent verbal and written communication skills with the ability to draft, edit, and proofread documents with precision.

  • Exceptional organizational skills and strong attention to detail.

  • Ability to manage multiple tasks and competing deadlines with minimal oversight.

  • Professional judgment, integrity, and discretion when handling confidential information.

  • Experience with filing systems, document management, and process organization.

Rewards:

  • Salary range $50,000 - $65,000.

  • Extended health and dental benefits.

  • Opportunities for professional development and career growth.

  • A collaborative work environment with exposure to impactful projects.

  • An opportunity to contribute meaningfully within a values-driven Manitoba organization.

To Apply:

If you are interested in this opportunity, please forward your resume (in Word format) directly to Jillian Winchar,  Recruitment Coordinator,  People & Culture at , referencing "Executive Assistant" - in the subject line of your email.

To view other opportunities currently available, please go to

We thank all applicants in advance; however, only those individuals who best meet our client's specifications will be contacted. All other resumes will be kept on file for future consideration.

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