Administrative Assistant

7 days ago

Toronto, Ontario, Canada Pomerleau Full time $60,000 - $80,000 per year
General Information

Job Location

Toronto, ON

Date Published

10-Oct-2025

Department

Administration

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

Job Description

Ready to build your career? We want to hear from you.

Administrative professionals are the pulse of every office. Join our collaborative project team to drive the estimating process and support project growth and execution. With a focus on supporting our team members, you will push for results through providing exceptional administrative support.

As an Administrative Assistant - Pre-Construction, you are passionate about the construction industry and have a strong sense of customer service excellence and a people-focused attitude. Under the supervision of the Pre Construction Manager, you will put your skills to work and provide day-to-day administrative support to ensure tenders are completed in a timely and efficient manner. The pace and path you choose to grow is your choice – but let us help you get there. As a key member of our team, we will rethink construction together, from idea to completion. Everywhere. All the time. Period.

What YOU Will Do

  • Support the estimating team with administrative duties including job closing
  • Assist with pre-construction tasks for design/build and special projects
  • Collaborate with project leads to coordinate bond & insurance applications for tenders
  • Order, review, file and distribute project drawings, specifications and addenda as required
  • Effectively use CMiC & Salesforce to generate & update opportunities, accounts, and various reports
  • Create corporate user accounts and manage & maintain trade partners on subcontractor database
  • Sort, distribute, and catalog trade partner submissions for tenders
  • Organize and maintain preconstruction files
  • Perform general administrative duties as required

What YOU Will Bring

  • 2+ years of administrative experience in a similar role
  • Post-secondary education in Office or Legal Administration, or a combination of education and industry experience
  • Experience with construction, estimating and/or knowledge of contracts is preferred
  • Ability to work in a fast-paced environment using strong multitasking and prioritization skills
  • Solid written and verbal communication skills
  • Proven organizational skills and a keen attention to detail
  • Proficiency in Microsoft Office Suite and Bluebeam
  • Knowledge of Smartbid and CMiC is an asset

Benefits

  • RRSP with up to 5% employer matching

  • Hybrid work model for corporate roles

  • Employee stock ownership program
  • Career growth through real development opportunities
  • Transit pass reimbursement — get to work for free
  • Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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