administrative assistant

4 days ago


Markham, Ontario, Canada Marble Trend Ltd. Full time

Overview
Languages

English

Education

  • Bachelor's degree

Experience
1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

  • Retail/wholesale establishment/distribution centre

Responsibilities
Tasks

  • Assist with staff consultation and grievance procedures
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Adobe Photoshop
  • Social Media
  • MS Office
  • Adobe Acrobat Reader
  • Electronic mail

Technical terminology

  • Business

Area of work experience

  • Purchasing, procurement and contracts

Area of specialization

  • Correspondence
  • Contracts
  • Invoices

Additional information

Transportation/travel information

  • Public transportation is available

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner


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