Executive Assistant

Construction Executive Assistant

Type: Permanent Full Time

Work Location: On-site

Hours of Work: Monday to Friday

Existing Vacancy or Not: Filling Vacancy

About Us:

Since 1986, TPH Plumbing and Heating has served the Ottawa and surrounding area. We are a team of experienced staff and highly qualified technicians. TPH is a strong, energetic and professional team that consistently meets and exceeds customer requirements and expectations. To help us achieve this, we need to have a strong and supportive construction team As part of this growing team, you will be involved in meaningful work that combines great projects, great people, and a great environment – your life and career will surely become an adventure.

About the Role:

The Construction Executive Assistant is responsible for supporting the Vice President of Construction by providing high-level administrative and scheduling support, handling communications, and contributing to various operational tasks and projects.

Responsibilities:

• Provide administrative support to the Vice President of Construction – managing emails, calendar and meeting coordination, document control, travel arrangements, follow-up calls on urgent projects, contacting Suppliers for coordination or pricing, etc.
• Compose and draft communications via email or other platforms.
• Provide support for the Site Supervisors and their teams through email, phone calls, and software including Corfix and Smartsheet.
• Assist the Operations and HR departments to train and support new Site Supervisors and Project Managers in their roles.
• Participate in the weekly placement meeting (manpower planning).
• Provide support to the Project Management Assistant, Project Coordinators, and Project Managers as needed for purchasing requirements.
• Partner with VP on Marketing initiatives including social platforms, website development and maintenance. Also shows an interest with community involvement and charity campaigns.
• Organize and coordinate Start-up meetings with internal stakeholders.
• Assist the Executive Management Team with new company initiatives and provide ongoing support and partnerships with all departments.
• Other responsibilities or ad-hoc projects as assigned.

What You'll Bring:

• Post-secondary education in Construction Management, Business Administration, or a related field is an asset
• Proven experience as an Executive Assistant or in a similar administrative role, preferably within the construction, plumbing, or mechanical industries
• Excellent organizational, time-management, and multitasking skills
• Ability to handle sensitive information and make thoughtful decisions on behalf of TPH
• Strong problem-solving skills and attention to detail
• Can work independently and collaboratively in a fast-paced environment
• Demonstrates a positive attitude and leads by example in all professional skillsets
• Excellent interpersonal and communication skills
• Proficient technological skills in Microsoft Office (Word, Excel, Outlook)
• Bilingualism (English and French) is an asset

What We Offer:

• Balanced and flexible work hours
• Competitive salary, benefits package, and pension plan
• Paid vacation time and sick/floater days
• Laptop
• Work boot allowance
• Opportunities for professional growth and development

Additional Information:

TPH Plumbing and Heating is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace. If you require accommodation during the selection process, please let us know.

TPH Plumbing and Heating does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.