Executive Assistant

2 weeks ago

Ottawa, Ontario, Canada The Royal Full time

The Executive Assistant plays a critical role in enabling senior leadership within both corporate services programs and/or clinical service clusters to operate efficiently and effectively by delivering expert-level administrative and organizational support. The role requires exceptional professionalism, confidentiality, advanced organizational skills, and the ability to anticipate the needs of senior leaders in a dynamic healthcare environment. This role will support the Vice President of Finance.

Duties:

  • Coordinate executive calendars, meetings, agendas, minutes, and follow-ups.
  • Manage internal/external communications with professionalism and discretion.
  • Prepare presentations, reports, briefing notes, and documentation with accuracy.
  • Process expenses in line with organizational policies.
  • Maintain organized filing systems and bring-forward tools for timely access.
  • Support onboarding: schedule interviews, prep materials, and train on systems.
  • Liaise with stakeholders and senior leaders for smooth departmental operations.
  • Assist with logistics for events, forums, and stakeholder meetings.
  • Handle confidential communications and documentation with discretion.
  • Ensure compliance with healthcare regulations and organizational policies.
  • Monitor privacy, risk, and document retention standards.
  • Support quality assurance and identify workflow/process improvements.
  • Assist with budget prep, track expenditures, and audit payroll/leave reports.
  • Compile departmental data and maintain accurate HR/legal/financial records.
  • Track project timelines, deliverables, and flag risks or delays to leadership.
  • Advanced skills in Microsoft Office, SharePoint, Adobe Acrobat, Teams, and Zoom.
  • Strong Planning, communication and problem solving under pressure.

Qualifications:

  • College Diploma or Post-secondary education in Business Administration, Office Management or related field.
  • Minimum of 5 years of progressive administrative experience supporting senior executives, preferably in a healthcare or public sector environment.
  • Experience with governance and Board committees an asset.
  • Advanced proficiency with MS Office, electronic records systems, and virtual collaboration tools.
  • English level A- is mandatory in oral expression, oral comprehension, reading comprehension and written expression. Bilingualism an asset.

  • Executive Assistant

    1 week ago

    Ottawa, Ontario, Canada Altaif Full time

    Altaif Inc. is looking for an organized and driven individual to join the company's corporate team as an Executive Assistant.Our corporate team manages cross-company operations and long-term strategies. The team is chiefly responsible for administering the company budget and ensuring service consistency across branches.As an Executive Assistant, your primary...

  • Executive Assistant

    1 week ago

    Ottawa, Ontario, Canada StrategyCorp Inc. Full time

    StrategyCorp Inc. is seeking a motivated Executive Assistant in our Ottawa location. The Executive Assistant is someone who is passionate about public policy and government relations and enjoys managing multiple tasks and priorities in a fast-paced environment. Their primary role will be supporting the assigned Principals and practice team, assisting with...

  • Executive Assistant

    3 days ago

    Ottawa, Ontario, Canada StrategyCorp Inc. Full time

    StrategyCorp Inc. is seeking a motivated Executive Assistant in our Ottawa location. The Executive Assistant is someone who is passionate about public policy and government relations and enjoys managing multiple tasks and priorities in a fast-paced environment. Their primary role will be supporting the assigned Principals and practice team, assisting with...

  • Sr. Executive Assistant

    1 day ago

    Ottawa, Ontario, Canada Forescout Technologies Full time

    Shape the Future of Cybersecurity at ForescoutEvery day cyberattacks threaten to disrupt hospitals, power grids, financial systems, and the infrastructure we all depend on. At Forescout, we build the defenses that keep civilization running smoothly in an increasingly connected world.For more than 25 years, Fortune 100 organizations, government agencies, and...

  • Executive Assistant With Marketing Support

    3 days ago

    Ottawa, Ontario, Canada National Apartment Council Full time

    Job Description: Executive Assistant - With Marketing SupportPosition: Executive Assistant - With Marketing SupportLocation: Remote (Organization based in Ottawa and GTA, Ontario)Position Type: Full-TimeExperience Required: 3–5 years administrative and social media + communications experienceTravel: Occasional travel may be requiredAbout the National...

  • Executive Assistant

    3 days ago

    Ottawa, Ontario, Canada Parliament of Canada, Senate Full time

    Closing Date: Saturday, January 31, 2026Ottawa, OntarioJob ID: Classification: EA: $71,908 - $93,481Job Type: Indeterminate and Determinate (Full-time/Part-time)Location: Ottawa, Onatrio, CanadaClosing date: Saturday, January 31, 2026About the SenateThe Senate plays a unique role in shaping our country's democracy. As members of the upper house of...

  • Executive Assistant

    3 days ago

    Ottawa, Ontario, Canada Senate of Canada Full time

    Job ID: Classification: EA: $71,908 - $93,481Job Type: Indeterminate and Determinate (Full-time/Part-time)Location: Ottawa, Onatrio, CanadaClosing date: Saturday, January 31, 2026About the SenateThe Senate plays a unique role in shaping our country's democracy. As members of the upper house of Parliament, senators examine legislation, study public policy,...

  • Assistant Executive Director

    1 week ago

    Ottawa, Ontario, Canada Extendicare Full time

    Job DescriptionReporting to the Executive Director, the Assistant Executive Director is responsible for the support of overall management and operations of the Long-Term Care home. In this role the focus will be on achieving optimum standards of service, care and value to our residents within profit objectives and in a manner consistent with regulatory...

  • Executive Assistant

    1 week ago

    Ottawa, Ontario, Canada LRO Staffing Full time

    About The OpportunityWorking on behalf of a mission-driven not-for-profit, we have the good fortune of conducting a search for an Executive Assistant. Reporting to the Executive Director, you will provide support services for both the E.D. and Associate E.D., by maintaining strong and collaborative relationships with Senior Managers, the Board of Directors...

  • Councillor's Assistant, Executive Assistant

    3 days ago

    Ottawa, Ontario, Canada CityofOttawa Full time

    Requisition ID: Department: Ottawa  Service: City Council  Branch: Elected Representatives Employment Type: 1 Temporary Full Time Position (Up to November 14, 2026) Work Hours: 35 hours per weekAffiliation: Non Union/Non MPE Salary Information: Salary commensurate with education and experience.Location: City Hall,110 Laurier Avenue...