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Scheduling Coordinator

3 weeks ago

Guelph, Ontario, Canada LifeHeart Cardiology Full time

Job Summary

LifeHeart Cardiology is a well-established and growing cardiology clinic dedicated to delivering high-quality. We are seeking an organized and detail-oriented Scheduling Coordinator to join our team. The ideal candidate will manage appointment scheduling, coordinate with clients and staff, and ensure smooth daily operations within a busy office environment. This role requires excellent communication skills, proficiency with office software, and the ability to handle multiple tasks efficiently. The Scheduling Coordinator will play a vital role in maintaining operational flow and providing exceptional customer support.

Duties

  • Manage appointment scheduling using scheduling software and calendars
  • Answer to the phone calls with professionalism and courtesy
  • Provide customer support via phone, email, and in-person interactions
  • Maintain accurate records through data entry, filing, and documentation management
  • Assist with front desk responsibilities including greeting visitors and handling inquiries
  • Coordinate with staff to ensure timely service delivery and resolve scheduling conflicts
  • Utilize EMR systems for appointment booking, patient records, and documentation
  • Proofread correspondence and documents for accuracy and clarity
  • Schedule cardiology diagnostic procedures, including stress testing and related services
  • Ensure compliance with office procedures and maintain organized filing systems

Experience

  • Medical office administration experience is an asset; entry-level candidates will be considered
  • Previous experience in a cardiology or specialist clinic is preferred but not required
  • Proficiency with EMR systems and standard office software
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Excellent phone etiquette and customer service skills
  • Professional demeanor, reliability, and a strong commitment to patient confidentiality
  • Office experience that demonstrates proficiency in managing schedules and supporting office operations
  • Comprehensive training will be provided to suitable candidates.

What We Offer

  • A professional and supportive clinical environment
  • Opportunity to develop experience in a specialized cardiology practice
  • Stable, full-time employment
  • Immediate start opportunity

Interested candidates are invited to submit their resume via Indeed.Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $18.00-$20.00 per hour

Expected hours: 30 – 40 per week

Benefits:

  • Company events
  • On-site parking

Application question(s):

  • Are you able to commute to Guelph and Cambridge?

Work Location: In person