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Administrative Assistant

2 weeks ago

Grande Prairie Alberta, Canada Cryopeak Energy Solutions Full time

We are seeking a highly organized and proactive
Administrative Assistant
to support our corporate and operations teams. The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage multiple priorities in a dynamic, fast-paced environment.

About the Role:

The
Administrative Assistant

supports our day-to-day operations by providing comprehensive administrative and clerical assistance. This role is responsible for coordinating schedules, preparing documentation, managing correspondence, and maintaining organized filing systems. The ideal candidate will be detail-oriented, proactive, and skilled at managing multiple priorities in a dynamic, technical environment.

Candidates must reside in one of the following locations
: Grande Prairie, AB

Requirements & Qualifications:

What You'll Need:

  • Previous experience in administrative or operations support roles.
  • Strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office and familiarity with maintenance tracking systems.
  • Ability to work independently and as part of a team.
  • Excellent communication and time management skills

What You'll Do

Maintenance Records Management

  • Update and maintain equipment and unit maintenance logs on Limble.
  • Track service schedules and ensure documentation is complete and up to date.

Insurance Coordination

  • Assist with insurance documentation for company units.
  • Liaise with internal teams and external providers to ensure coverage is current and compliant.

Site Inspection Support

  • Coordinate with the Site Manager to prepare for and participate in site inspections.
  • Document findings and follow up on required actions.

Administrative Support

  • Handle general office duties including filing, data entry, and correspondence.
  • Support the operations team with scheduling, reporting, and document control.
  • Support procurement and logistics activities, including PO filing and day to day urgent purchases
  • Driver and trailer certification management on
  • Update KPI spreadsheet
  • Work with Senior Operations Manager to complete and submit IFTA reports

Ad hoc items as required; perform such other duties and responsibilities as assigned by Management

Send Resume to:

We thank all applicants for their interest; however, only those selected for interviews will be contacted.