Scheduler / Administrator

2 weeks ago

Halifax, Nova Scotia, Canada Earth Angels Home Care Full time
Position Summary

Earth Angels Homecare is a leading home care agency dedicated to helping older adults continue to live at home. We provide personalized home care services and solutions to fit the family.

We are seeking an outgoing, motivated and dedicated Scheduler/Administrator to join our team. The Scheduler / Administrator is responsible for coordinating schedules, managing administrative tasks, and ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams, clients, and caregivers.

Key Responsibilities

Scheduling & Coordination

  • Create, maintain, and update schedules for staff, meetings, appointments, or projects

  • Coordinate availability across teams and resolve scheduling conflicts

  • Communicate schedule changes promptly and accurately

  • Ensure schedules align with operational needs, deadlines, and priorities

Administrative Support

  • Provide general administrative support, including data entry, filing, and document management

  • Prepare reports, calendars, and correspondence as needed

  • Maintain accurate records and databases

  • Assist with onboarding (as applicable)

Communication & Liaison

  • Serve as a point of contact for scheduling inquiries

  • Communicate with clients, or internal staff via email, phone, or messaging platforms

  • Escalate issues or conflicts to management when necessary

Process & Organization

  • Monitor workflow efficiency and suggest improvements to scheduling or administrative processes

  • Ensure compliance with company policies and procedures

  • Maintain confidentiality and professionalism at all times

Required Qualifications

  • High school diploma or equivalent (Associate's or Bachelor's degree preferred)

  • Proven experience in scheduling, administrative support, or office coordination

  • Strong organizational and time-management skills

  • Proficiency in Microsoft Office

  • Excellent written and verbal communication skills

Preferred Skills & Attributes

  • Ability to multitask and manage competing priorities

  • Strong problem-solving skills

  • Detail-oriented with a high level of accuracy

  • Customer-service mindset

  • Ability to work independently and as part of a team


  • Master Scheduler

    2 weeks ago

    Halifax, Nova Scotia, Canada IMP Aerospace & Defence Full time

    Requisition ID:****1880******Why Choose IMP Aerospace & DefenceIMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are a part of our ever-growing team. IMP is...

  • Master Scheduler

    1 week ago

    Halifax, Nova Scotia, Canada IMP Group Full time

    Requisition ID: 1880 Why Choose IMP Aerospace & Defence:IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are a part of our ever-growing team. IMP is able...

  • Project Scheduler

    6 days ago

    Halifax, Nova Scotia, Canada Babcock Canada Inc. Full time

    Project Scheduler (Permanent)(Ottawa, ON / Victoria, BC / Halifax, NS)Expected Salary: $67,021 to $83,776To determine final salary, Babcock considers a variety of factors including the successful Candidate's skills and experience and internal equity. The final base salary offer is at the Company's sole discretion and presented as part of a competitive total...

  • Operating Room Scheduler

    4 days ago

    Halifax, Nova Scotia, Canada Genesis Healthcare System Full time

    GENESIS HEALTHCARE SYSTEM In order to fill our Mission of serving our community by helping each person achieve optimal health and well-being by providing compassionate, exceptional, and affordable healthcare services, all employees of Genesis HealthCare System must be committed to living the Genesis Mission and Genesis values of Compassion, Excellence,...

  • Administrative Coordinator

    4 days ago

    Halifax, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time

    Job DescriptionAre you an organized, detail-oriented professional with experience in administrative support within an accounting or tax environment, and prior experience working in a professional firm setting? We're looking for a proactive and efficient Administrative Coordinator to join our client's established, reputable, and local mid-sized accounting and...

  • Registration/Scheduling Clerk, MDATU

    4 days ago

    Halifax, Nova Scotia, Canada IWK Health Full time

    Click here to apply as an internal applicant.*Company*: IWK HealthReq ID:215262Department/Program:MDATU , Children's Medical CareLocation:HalifaxType of Employment:Temporary Hourly FT short-assignment ( 100% FTE) for 6 months x 1 position(s)Start Date:ASAPUnion Status:NSGEU Off&Cler , Admin Professionals Bargaining UnitCompensation:$ -$ /hourClosing Date: 22...

  • Contract Administrator

    2 weeks ago

    Halifax, Nova Scotia, Canada Design Build Solutions Full time

    As a key member of the Project Management team, this role is accountable to oversee the documentation, review, reporting, and continuous management of contracts throughout a project life cycle flagging to the Project Manager where contractual obligations are compromised by any parties involved.Responsibilities:Draft construction contracts, including...

  • Administrative Assistant

    2 days ago

    Halifax, Nova Scotia, Canada Port to Port Immigration Services Inc. Full time

    Port to Port Immigration Services is currently seeking an administrative assistant to help manage day to day operations. The role would require flexibility, adaptability and attention to detail.Administrative Assistant - Immigration Consultancy OfficePosition Summary:Provide comprehensive administrative support to immigration consultants and staff while...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Right Traffic, LLC Full time

    Administrative AssistantPosition Overview:We are looking for a proactive and highly organized Administrative Assistant to support our team and contribute to the smooth and efficient operation of our office. This role requires a dependable self-starter with excellent multitasking abilities and keen attention to detail. The ideal candidate will possess strong...

  • Administrative Assistant

    2 weeks ago

    Halifax, Nova Scotia, Canada Coffrages Synergy Full time

    Are you known for your strong organizational skills and attention to detail? Are you able to juggle priorities while contributing to an efficient and harmonious office environment?You might just be our ideal candidateReporting to the Director of Human Resources, the Administrative Assistant provides essential support to the department's day-to-day...