Accounting & Administration Coordinator

Behind every well-run agency is someone ensuring the financial and operational details are handled with precision. Trampoline is looking for a detail-oriented and proactive Accounting & Administration Coordinator ready to take ownership of accounting processes and office operations, working closely with the Controller to keep things accurate, efficient, and organized. If you're someone who values accuracy, consistency, and the satisfaction of knowing your work keeps an organization running smoothly, look no further.

About Trampoline

Trampoline is anything but an ordinary marketing communications agency. Our approach is personal, and long-standing partnerships are where we shine. When it comes to the work we create, our agency of diverse talents makes for an integrated powerhouse, with strategy, creativity, media and technology all coming together to connect our clients with their intended audience.

Based in Halifax, collaboration is one of the key values we hold close as we believe it creates the most powerful work while nurturing our overall wellness and growth. We have a beautiful, large, open space downtown and overlooking the Halifax harbour.

Our mantra is to be a force for positive change in the region. While we're anchored to Nova Scotia, our mission extends beyond people and place. This positivity inspires us at every level. We're proud of how we show up: in the office, in our community and beyond.

About the Role

Working closely with the Controller, you'll play a critical role in ensuring the accuracy and timeliness of financial processes while helping maintain smooth day-to-day office operations. Key responsibilities include:

Accounting (80%)

• Code and input vendor invoices into accounting and project management software accurately and on time.

• Monitor and reconcile bank and credit card transactions regularly.

• Prepare and process payment runs with guidance from the Controller.

• Assist in preparing client sales invoices and follow up on accounts receivable.

• Maintain communication with vendors regarding payments and account status.

• Prepare and maintain budget documents for media campaigns using advanced Excel skills.

• Assist in gathering and inputting data for financial and management reports.

• Analyze project expenses and allocate costs accurately to ensure proper job costing and financial reporting.

• Support semi-monthly payroll preparation.

• Experience with cost accounting and/or professional services agencies is considered an asset.

Administrative Operations (20%)

• Track and manage company assets assigned to staff (e.g., passes, laptops).

• Assist in preparing laptops for new hires.

• Support HR administrative tasks, including updating the HR Information System.

• Monitor and order office and kitchen supplies.

• Coordinate office maintenance and service requests.

• Provide general administrative support to the agency as needed.

Skills & Qualifications

We're looking for someone who is highly organized, detail-oriented, and comfortable juggling multiple priorities. You should be confident in your accounting skills and enjoy contributing to a collaborative office environment.

Key skills include:

• Minimum of 3 years of experience in a similar role.

• Diploma or Bachelor's Degree in Accounting.

• Working knowledge of Accounting Standards for Private Enterprises.

• High proficiency in Microsoft Excel and experience with accounting software.

• Strong problem-solving skills and ability to manage varying tasks.

• Experience with full-cycle accounting an asset.

Benefits to Working with Us

• Access to a comprehensive health plan (medical, dental, virtual care, EAP, insurance coverage) after probation

• Annual top-up to a Healthcare Spending Account

• RRSP matching after one year of service

• Extra paid days off including birthday, moving day, and bonus "tramp" days throughout the year

• Beautiful, open, and safe office space overlooking the Halifax waterfront

• Dedicated wellness room and multiple breakout spaces for collaboration

• Dog friendly office

• "Flex Fridays" where staff can work from home that day if they choose

This role may be offered as a four-day work week, Monday to Thursday, 9am-5pm. Please specify your interest in this schedule in your application.

Note: The salary range advertised for this role is based on a 40-hour work week.

Trampoline is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage all candidates from diverse backgrounds to apply.