Accounts Payable Specialist

About the Position

The Finance Team is currently seeking an Accounts Payable Specialistto join our team. The Accounts Payable Specialist will be responsible for coordinating and maintaining the Accounts Payable (AP) process for the organization. The role requires a strong attention to detail, highly organized, time management skills, a commitment to weekly/monthly schedules and a strong internal control focus ensuring all finance policies are being adhered too.

The Finance department is part of our Corporate Services Group. This group is a team of service-minded individuals who are passionate about developing and implementing smart, customer-focused business processes. This team serves multiple internal customers and comprises key business enablers and trusted business partners who deliver superior customer service through collaboration, innovation, partnerships, and leadership, ensuring the best possible user experience. In alignment with Explore Edmonton's needs, services include providing governance advice and support, offering scalable business solutions, and creating value for employees by building and facilitating connections across the organization.

The successful candidate will be responsible for:

• Verifying vendor invoices and processing POs in the accounting system ensuring all backup
• High volume data entry in compliance with financial policies and procedures
• Coordinating with internal staff to obtain approvals for invoices
• Processing cheques, EFT and PAD payments
• Leading weekly and monthly schedules relating to AP process
• Managing and maintaining the AP email inbox
• Monthly reconciliation of the AP subledger to GL
• Resolving discrepancies as needed
• Assisting in month end close
• Reconciling vendor statements
• Creating positive vendor relationship
• Processing vendor credit apps
• Negotiating with vendors for any dependencies on statements
• Maintaining electronic and paper files
• Documenting processes and procedures
• Handling incoming mail and distributing as required
• Updating internal files
• Ad hoc duties as required

The successful candidate will have:

• Accounting Degree or Diploma
• 3-5 years of related experience
• Strong attention to detail and accurate data entry skills
• Understanding of basic Accounting concepts
• Ability to prioritize and manage multiple tasks concurrently
• Ability to work cooperatively and collaboratively with all levels of employees, management, external agencies and stakeholders
• Intermediate level of proficiency in Microsoft Office, specifically Excel
• Experience in Net Suite is an asset

We are Edmonton's Destination Management and Marketing Organization (DMMO). We also manage two of Edmonton's award-winning venues, the Edmonton Convention Centre and the Edmonton EXPO Centre. We help tell Edmonton's story, elevate the Edmonton experience, and drive inbound visitation and economic impact on the visitor economy.

Working together in a one-team approach aligned with our core values, Explore Edmonton's business units' market and sell Edmonton as a year-round destination to visit, work, and play in while developing products and experiences with a uniquely Edmonton flavour. By incorporating the management of the city's two award-winning venues into Explore Edmonton, we are uniquely positioned to attract major events, meetings, and conventions to our city, generating greater economic impact. While Explore Edmonton's mandate is focused on generating inbound visitation, what we do and how we do it also enhances and amplifies the quality of life for Edmontonians. The people who live here are our greatest ambassadors, so making it easier for them to love our city makes it easier for us to sell it.

Explore Edmonton encourages, supports, and celebrates a diverse and inclusive work environment. We strive to create a workplace that reflects the city we promote and where our employees feel safe and supported daily.

How to Apply

If this role piques your interest, please submit your cover letter to let us know how you feel you could make an impact, along with your resume. Please submit your interest no later than December 17, 2025.