Real Estate Brokerage Deal Secretary

6 days ago

Richmond Hill ON LB N, Canada REMAX ELITE REAL ESTATE Full time $40,000 - $60,000 per year

We are seeking a dedicated and experienced Deal Secretary to join our brokerage at our head office in Richmond Hill. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. This is an exciting opportunity for someone who thrives in a fast-paced real estate environment.

Responsibilities:

  • Manage incoming deal-related emails, ensuring timely responses and follow-ups.
  • Communicate effectively with Branch Managers, Administrators, and Accounting teams.
  • Remind and follow up with agents regarding submission of necessary paperwork (e.g., listing agreements) for deal processing.
  • Process daily incoming deals using Lonewolf software.
  • Prepare and send trade sheets for agent signatures.
  • Invoice solicitors and co-operating brokerages for commissions.
  • Answer and manage incoming calls, responding appropriately and efficiently.
  • Communicate clearly with agents about issues related to deal paperwork and follow up on outstanding submissions (e.g., amendments).
  • Accurately read and understand Agreements of Purchase and Sale, Agency forms, and Fintrac ID requirements.
  • Assist with other tasks as assigned by Management.

Qualifications:

  • 1-2 years of related experience in a real estate office.
  • Proficiency with LoneWOLF accounting software.
  • Strong attention to detail and ability to handle confidential information.
  • Excellent communication and interpersonal skills.
  • Ability to read and understand real estate contracts and forms.
  • Experience with accounting tasks, including HST processing.
  • Advanced knowledge of Stratus MLS and Microsoft Office.
  • Previous administrative or front desk experience is preferred.
  • Multilingual abilities in Farsi, Mandarin, or Cantonese are an asset.

How to Apply:

Please submit your resume and cover letter, indicating your earliest available start date.

Job Types: Full-time, Part-time

Pay: $20.00-$25.00 per hour

Expected hours: No more than 40 per week

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Deal Secretary: 1 year (required)
  • Administrative experience: 1 year (preferred)

Language:

  • Mandarin (preferred)

Work Location: In person

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