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Real Estate Administrative Assistant

2 weeks ago


Richmond Hill, Ontario, Canada Kaizen real estate Full time

We are a fast-growing real estate team looking for a motivated and organized Office Administrator + Inside Sales Agent (ISA) to join us full-time in our Richmond Hill office. This is an excellent opportunity for someone who wants to build a long-term career in real estate, learn high-level sales skills, and grow with our team.

Responsibilities:

Admin / Office Duties

  • Manage daily office operations, reception & client communication
  • MLS data entry, document organization & transaction paperwork
  • Support listings (photography scheduling, staging coordination, signage, mailers)
  • Email & calendar management
  • Assist with social media posting & basic marketing

ISA / Sales Support

  • Call incoming leads, follow-up & nurture CRM database (Follow Up Boss)
  • Book appointments & consultations for agents
  • Handle new inquiry calls, messages & online lead responses
  • Build and maintain strong client relationships
  • Track lead activity, reporting & follow-up processes

Ideal Candidate

  • Excellent English communication & phone confidence
  • Strong organizational & time-management skills
  • Friendly, professional, positive attitude
  • Tech-savvy (CRM, spreadsheets, email platforms)
  • Fast learner & problem-solver
  • Experience in sales, call centre, real estate, or customer service is an asset
  • Willing to work full time in-office (not remote)

Compensation

  • $17/hour to start (based on experience)
  • Performance bonuses on appointments & closed deals
  • Growth & promotion opportunities

Great for:

  • Business, marketing, sales, or real estate students / graduates
  • Newcomers to Canada seeking Canadian office experience
  • Ambitious individuals looking to build a real estate career

How to Apply:

Send your resume + short paragraph about yourself to:

Email:

Subject: Application – Real Estate Admin/ISA

Or WhatsApp / call us at:

Job Type: Full-time

Pay: $10.00-$17.00 per hour

Expected hours: 40 per week

Work Location: In person