Real Estate Brokerage Deal Secretary

1 week ago

Richmond Hill, Canada REMAX ELITE REAL ESTATE Full time

**Responsibilities**:

- Communicate effectively with Branch Managers, Administrators, and Accounting teams.
- Remind and follow up with agents regarding submission of necessary paperwork (e.g., listing agreements) for deal processing.
- Process daily incoming deals using Lonewolf software.
- Prepare and send trade sheets for agent signatures.
- Invoice solicitors and co-operating brokerages for commissions.
- Answer and manage incoming calls, responding appropriately and efficiently.
- Communicate clearly with agents about issues related to deal paperwork and follow up on outstanding submissions (e.g., amendments).
- Accurately read and understand Agreements of Purchase and Sale, Agency forms, and Fintrac ID requirements.
- Assist with other tasks as assigned by Management.

**Qualifications**:

- 1-2 years of related experience in a real estate office.
- Proficiency with LoneWOLF accounting software.
- Strong attention to detail and ability to handle confidential information.
- Excellent communication and interpersonal skills.
- Ability to read and understand real estate contracts and forms.
- Experience with accounting tasks, including HST processing.
- Advanced knowledge of Stratus MLS and Microsoft Office.
- Previous administrative or front desk experience is preferred.
- Multilingual abilities in Farsi, Mandarin, or Cantonese are an asset.

**How to Apply**:
Please submit your resume and cover letter, indicating your earliest available start date.

**Job Types**: Full-time, Part-time

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Deal Secretary: 1 year (required)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

  • Deal Secretary

    2 weeks ago

    Richmond Hill, Canada T-ONE GROUP Realty Inc., Brokerage Full time

    RESPONSIBILITIES: - Entering deals into our Real Estate accounting system, LoneWolf - Complete entire process of deal processing - ensuring proper compliances - Following up with agents about outstanding documents - Invoicing co-operating brokerages for commission payment - Processing pre-construction deals - Preparing and sending commission invoices -...

  • Real Estate Agent

    2 weeks ago

    Richmond Hill, Canada immi Realty Inc., Brokerage Full time

    **IMMI REALTY INC. is not your traditional brokerage. We understand the potential of technology and building lasting connections. We do everything in-house, from content creation, media production to personalized social media management to empower our agents to succeed in todays competitive real estate market.** **Qualifications**: - **Must be either...

  • Real Estate Agent

    2 weeks ago

    Richmond Hill, Canada immi Realty Inc., Brokerage Full time

    **IMMI REALTY INC. is not your traditional brokerage. We understand the potential of technology and building lasting connections. We do everything in-house, from content creation, media production to personalized social media management to empower our agents to succeed in todays competitive real estate market.** **Qualifications**: - **Must be either...

  • Real Estate Agent

    2 weeks ago

    Richmond Hill, Canada immi Realty Inc., Brokerage Full time

    **IMMI REALTY INC. is not your traditional brokerage. We understands the potential of technology and building lasting connections. We do everything in-house, from content creation, media production to personalized social media management to empower our agents to succeed in todays competitive real estate market** **Qualifications**: - Must be either...

  • Real Estate Agent

    2 weeks ago

    Richmond Hill, Canada Immi Realty Inc., Brokerage Full time

    **IMMI REALTY INC. is not your traditional brokerage. We understands the potential of technology and building lasting connections. We do everything in-house, from content creation, media production to personalized social media management to empower our agents to succeed in todays competitive real estate market** **Qualifications**: - Must be either...

  • Real Estate Administrative Assistant

    1 week ago

    Richmond Hill, Canada CondoWong Real Estate Inc. Full time

    CondoWong Real Estate Inc., Brokerage is one of the most successful and well-known real estate companies in Toronto. We specialize in the condo market. Our main departments include pre-construction, resale and rental. We are currently looking for an administrative assistant in our rental management department. Our rental management team manages a few...

  • Real Estate Sales Specialist

    2 weeks ago

    Richmond Hill, Canada Real Estate Homeselling Team Full time

    Fantastic opportunity here in local Real Estate! We are looking for a go-getter Real Estate Sales Agent! Want to make a lot of money and work with talented people? Love helping people find the home of their dreams? So do we! We are looking for a motivated real estate sales agent who is passionate about making the home selling/buying experience as great as...

  • Real Estate

    5 days ago

    Richmond Hill, Canada Chad Marek Real Estate Full time

    Real Estate / Mortgage Assistant Looking for an assistant to build, organize and administer systems. Must be detail oriented and hard working with prior experience in the Real Estate or Mortgage Industry. You will be working primarily with Mortgage files and Real Estate Deals, and on occasion Construction administration. Responsibilities will include...

  • Real Estate Secretary

    2 weeks ago

    Richmond Hill, Canada Mid-land Group Realty Inc. Full time

    Mid-land Group Realty Inc. is currently seeking a Part-time Real Estate Secretary to join our team. As a Real Estate Secretary, you will be a crucial support member, ensuring the smooth functioning of our office and providing administrative assistance to our team of Realtors. **Working Hours**: Weekdays or Weekend: Occasional work may be required, and...

  • Real Estate Secretary

    3 days ago

    Richmond Hill, Canada Mid-land Group Realty Inc. Full time

    Need a Part-time secretary for Real Estate office. Monday - Friday 2-7pm, Plus Sat 10am - 4pm. good computer skill in office work, problem solving technique is required. Real Estate office experience is not required, full training will be provided. Fluent in both English and Chinese (Cantonese & Mandarin) is a must. Proficient with Windows Operating...