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Administrative Assistant

19 hours ago

Burnaby BC VG T, Canada International Union of Operating Engineers Local 115 Full time

The International Union of Operating Engineers Local 115 is seeking a Permanent Full-Time Administrative Assistant to provide administrative services in our Membership and Dues area of our Burnaby office.

__________________________________________________________________________

Job Title: Full-time Permanent Administrative Assistant

Location: Burnaby, BC

Hours: 35 hours per week - Monday to Friday; 9:00am to 4:30pm (1/2 hour lunch)

__________________________________________________________________________

Key Responsibilities:

  • Provides administrative support in the Membership and Dues area.
  • Receive and process members' dues, both in person and over the phone and update the information into the Membership database.
  • Completing membership and dues check offs and following up with discrepancies, notifying employers of outstanding dues and the annual Defence Fund payment.
  • Provides administrative support to the Dispatcher.
  • Receive and enter into UnionWare all incoming resumes and documents to join our union, requests to travel to our local, and applications for jobs posted on our website.
  • Issue invoices for permits and keep all pertinent records in a yearly filing system.
  • Print and mail out Dispatch warning letters weekly.
  • Receive Local Union and International Death Benefit documentation for payment and mail cheque to Beneficiary.
  • Provide vacation and sick day coverage for receptionist.
  • Provide daily switchboard relief by fielding walk-in and telephone inquiries and forward accordingly.
  • Provide backup coverage for other Administrative Assistants in the Membership and Dues Department.
  • Assist with mail out of Dues Tax receipts annually.
  • Assist with mail outs.
  • Other duties as required.

Education and Experience:

  • Secondary school diploma required.
  • A minimum of 3-5 years' experience in an administrative role an asset.
  • A post-secondary diploma in business administration or relevant discipline preferred.
  • Data Entry Management experience preferred.

Requirements:

  • Intermediate with Microsoft Office Suite (Outlook, Word, and Excel).
  • Strong team player with the ability to function in a multi-task environment on a professional and timely basis.
  • Ability to maintain a high degree of accuracy and attention to detail.
  • Strong organizational skills with the ability to balance competing priorities and effectively deal with changing situations or priorities.
  • Strong verbal communication and interpersonal skills together with a customer service focus and a professional and respectful approach.

We thank all applicants for their interest. Note that only applicants who have been short-listed will be contacted for an interview.

Job Types: Full-time, Permanent

Pay: $36.73 per hour

Expected hours: 35 per week

Benefits:

  • Company pension
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Tuition reimbursement
  • Vision care

Education:

  • Secondary School (preferred)

Experience:

  • Administrative Assistant: 3 years (preferred)
  • Customer service: 3 years (preferred)
  • Microsoft Word: 3 years (preferred)
  • Microsoft Excel: 2 years (preferred)

Work Location: In person