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Administrative Assistant

2 weeks ago

Burnaby, Canada Taiga Building Products Full time

Taiga Building Products — We are seeking a motivated and detail-oriented Administrative Assistant to join our team in Burnaby. This full-time role plays a key part in supporting office operations, managing administrative tasks, and ensuring the smooth functioning of day-to-day activities. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and is committed to efficiency and organization.

**Why Join Taiga?**

We are an international wholesale distributor of building products, with a 50-year legacy of serving the retail and industrial sectors across Canada and the United States. As a publicly traded company on the TSX, we are committed to offering competitive compensation and benefits to our employees.

**Key Responsibilities**:

- Manage office operations, ensuring a secure and organized workspace.
- Greet and assist visitors, maintaining a positive first impression.
- Oversee mail and courier services, including sorting, distributing, and coordinating shipments.
- Provide administrative support, including scheduling meetings, preparing documents, and assisting various departments.
- Maintain office supplies, coordinate equipment maintenance, and ensure common areas remain clean and functional.
- Assist in organizing company events, meetings, and logistics.
- Act as a point of contact during emergencies, ensuring adherence to security and safety protocols.
- Maintain accurate records such as visitor logs, attendance sheets, and expense reports.
- Update and manage HR systems, organizational charts, and employee records.
- Support data integrity and generate reports to assist HR and management decision-making.
- Collaborate with teams to uphold company policies, enhance office efficiency, and foster a positive work environment.

**Skills & Qualifications**:

- Previous experience in an administrative, office support, or related role.
- High school diploma or equivalent; post-secondary education in business administration or a related field is an asset.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Ability to multitask and prioritize in a fast-paced environment.
- Strong problem-solving skills with the ability to work independently or as part of a team.

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- As part of the hiring process, this role may require a background check. Would you be open to completing one?
- How many years of experience do you have in office administration or a similar role?
- Have you ever managed mail and courier services, including sorting, distributing, and coordinating shipments?
- What office management software and tools are you proficient in (e.g., Microsoft Office, Google Workspace, HR software, project management tools)?
- Have you worked with HR systems, managed employee records, or assisted with HR-related tasks?
- What is your availability to start this role?

Work Location: In person