Office Admin

2 weeks ago

Mississauga, Ontario, Canada StratonHunter Group Full time $45,000 - $65,000 per year

Job Title: Office Admin / Bookkeeper

Company: Pizzaiolo – The Pizza Maker's Pizza

Location: Mississauga

Job Type: Full-Time on site

About Pizzaiolo

At Pizzaiolo, we're passionate about crafting authentic, high-quality pizza with real ingredients and a focus on community. As we continue our exciting growth journey, we're looking for a detailed oriented person to join our team.

Job Summary

We are seeking a highly organized Office Admin / Bookkeeper to support the brand in managing day-to-day financial operations, answering phones, and coordinating vendors. This position is essential in ensuring the timely and accurate processing of recurring financial activities, lease-related transactions, purchase order billing, and bookkeeping responsibilities across multiple business units, including corporate-owned stores and franchise operations.

Key Responsibilities

Administrative Support

  • Serve as the first point of contact for head office inquiries (phone, email, visitors)
  • Manage general office communications, mail, and supplies
  • Maintain organized filing systems (digital and physical) for contracts, invoices, and operational documents
  • Schedule and coordinate meetings, prepare agendas, and record minutes

Financial & Reporting Support

  • Assist with invoice processing, purchase orders, and basic bookkeeping
  • Support monthly reporting cycles (e.g., franchise royalties, rent summaries, and vendor payments)
  • Track and reconcile receipts, mileage, and expense reports for office and field staff

Operational Coordination

  • Coordinate with franchisees and field managers for compliance document submissions
  • Maintain databases of franchise contacts, store information, and vendor directories
  • Assist with the preparation and formatting of reports, presentations, and internal memos
  • Support onboarding processes for new hires, including setup of office tools and access

Project & Departmental Support

  • Provide administrative support to operations, marketing, IT, and real estate teams
  • Assist with scheduling and logistics for new store openings, training sessions, and company events
  • Maintain key office systems (supply inventory, equipment tracking, digital filing)
  • Support executive team with travel planning and calendar management as required

General Accounting Duties

  • Support the head office team with daily accounting activities such as data entry, reconciliations, and financial reporting
  • Maintain accurate and up-to-date records in accounting systems
  • Assist with ad hoc projects and reporting as required

Qualifications:

  • Diploma or degree in Accounting, Bookkeeping, or a related field
  • 1–3 years of experience in a bookkeeping or junior accounting role
  • Strong attention to detail and excellent organizational skills
  • Experience with lease accounting or real estate accounting is an asset
  • Proficiency in accounting software and Microsoft Excel
  • Ability to manage multiple tasks in a fast-paced environment
  • Strong communication and teamwork skills

Preferred Experience:

  • Familiarity with retail, franchise, or hospitality industries
  • Understanding of intercompany transactions and purchase order systems

Job Type: Full-time

Experience:

  • bookkeeping or junior accounting role: 1 year (preferred)

Work Location: In person

  • OADM-Office Admin

    7 days ago

    Mississauga, Ontario, Canada Lifemark Health Group Full time $45,000 - $65,000 per year

    AssessMed Mississauga- Office AdminLocation:AssessMed Mississauga5945 Airport Road, Suite 335, Mississauga, Ontario L4V 1R9Status:Full-time, In-PersonAbout AssessMedFor over 30 years AssessMed has been completing independent, unbiased, evidence based medico-legal evaluations and file reviews to several markets including but not limited to , auto insurance,...

  • Office Admin/ HR manager

    9 hours ago

    Mississauga, Ontario, Canada The Grounds Guys of Oakville Full time US$20 - US$25

    We began with a single vision shared between 10 brothers. Originally, we opened our doors as Sunshine Grounds Care in 1987. As time passed and more brothers joined in the project, it became a widely recognized brand built on the principles of excellent workmanship, customer satisfaction, and real care. We abide by the simple values outlined in our company...

  • Payroll Admin

    6 hours ago

    Mississauga, Ontario, Canada Nors Group Full time US$50,000 - US$70,000 per year

    With a legacy of over 90 years, we continue to grow and strengthen our presence in the 7 countries where we operate, with more than 100 units and representation of leading brands in our business areas.Every day, we strive to meet market needs with excellent solutions, equipment, and services — and we believe we have the best talent to deliver on those...

  • Office Admin

    2 weeks ago

    Mississauga, Ontario, Canada Western Logistics Full time $43,200 - $60,480 per year

    Job DescriptionOffice Administration – Afternoon ShiftLocation: 2750 Drew Road, Mississauga,ON3PM to 1130 PMMonday to FridayPOSITION RESPONSIBILITIESData entry of customer bills of lading in operating systemProcessing of all inbound loads through operating systemAuditing of all inbound delivery exceptions to system freight billsPrepare the inbound trip...

  • Office Manager

    2 weeks ago

    Mississauga, Ontario, Canada Earls Kitchen + Bar Full time $60,000 - $80,000 per year

    We are looking for our nextOffice Managerwho enjoys providing a high level of confidential administrative and personal support to the management team and to our partners You are willing to assist the Leadership Team by spearheading direction in all aspects of payroll and administrative duties.If you lead with integrity, love being organized and enjoy working...

  • Office Administrator

    6 days ago

    Mississauga, Ontario, Canada Fuze HR Solutions Full time $50,000 per year

    Job Title: Customer Service / Office AdministratorDepartment: Sales / Customer ServiceReports To: Operations Manager and General ManagerLocation: Mississauga, OntarioCompensation: 50 000Position SummaryThe Customer Service Representative/Office Administrator is responsible for handling customer orders and inquiries, supporting accounts receivable processes,...

  • Office Administrator

    6 days ago

    Mississauga, Ontario, Canada Meaty Meats Inc. Full time $45,000 - $60,000 per year

    Overview:As a core member of our capable administration team, the Administrative Assistant will require a diverse and adaptable skill set to support all company initiatives in our mission to become Canada's leading premier meat processor. A successful candidate will be:Honest, Trustworthy, who demonstrates integrity in all actionsExtremely organized,...

  • Admin and Finance Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada Toronto MicroElectronics Inc. Full time $60,000 - $90,000 per year

    Toronto MicroElectronics Inc. (TME) is a leading industrial computer design and manufacturing company. Located in Mississauga, just outside of Toronto, Ontario, Canada.TME is involved in custom product design, custom modifications to standard products, as well as design and manufacturing of standard embedded computers for the OEM and System Integration...

  • Bookkeeper/HR Admin

    2 weeks ago

    Mississauga, Ontario, Canada Ran Foods Full time $45,000 - $65,000 per year

    Job Title: Bookkeeper Location: 3770 Nashua Drive, Mississauga, ON Company: Ran Foods Employment Type: Full-time Reports To: Manager About Ran Foods: Ran Foods is a growing leader in the food distribution industry, known for our commitment to quality, freshness, and exceptional customer service. As we expand, we're seeking a dedicated and detail-oriented...

  • Manager of Operations and Partnerships

    2 weeks ago

    Mississauga, Ontario, Canada Medylex Canada Full time $90,000 - $120,000 per year

    Manager, Operations & PartnershipsSUMMARYThe Manager, Operations & Partnerships, oversees the day-to-day operational duties by coordinating, planning, and directing front-end operations to ensure the timely completion of quality work in the most effective and efficient way possible. This position demonstrates outstanding direction and leadership, works as a...