Office Manager

1 week ago

Calgary, Alberta, Canada Brownlee LLP Full time $60,000 - $100,000 per year

Job Title:
Office Manager

Location:
Calgary, Alberta (in-office)

Job Type:
Full-time

Reports To:
HR Director

About Us:

Brownlee LLP is a "full service" law firm committed to providing the best possible quality of legal services. Our ability to provide depth of experience, in terms of both practice areas and years of reliable service, is a reflection of this commitment.

We are seeking a highly organized and discreet Office Manager to ensure the smooth and efficient operation of our office.

Position Overview:

The Office Manager is a key member of the firm's administrative leadership, responsible for overseeing the day-to-day operations the Calgary office. This role requires a proactive, organized, and adaptable professional who can manage people, processes, and resources in a confidential and deadline-driven legal environment. The ideal candidate has prior experience in a law firm or professional services setting and understands that the Office Manager will play a critical role in maintaining a productive and professional legal practice by ensuring lawyers are well-supported, staff are well-managed, and operations run smoothly.

Key Responsibilities:

  • Supervise, train, and mentor support staff, including legal assistants, paralegals, and administrative personnel.
  • Manage daily schedules, assignments, and workflows to ensure lawyers receive timely support.
  • Conduct performance evaluations, coaching, and corrective actions when necessary.
  • Coordinate recruitment, onboarding, and offboarding of administrative team members.
  • Oversee daily office operations, including facilities management, supplies, and equipment
  • Assist with staff and lawyer onboarding, scheduling, and internal communications.
  • Ensure compliance with firm policies, legal filing systems, and confidentiality protocols.
  • Support billing, timekeeping, and client intake procedures.
  • Manage office budget, and expenses.
  • Act as a liaison between lawyers and staff to facilitate effective communication and resolve operational issues.
  • Help plan firm functions, staff meetings, and recognition events to build morale and engagement.
  • Promote a collaborative, respectful, and inclusive office culture aligned with the firm's values.

Qualifications:

  • 5+ years of experience in office management, preferably in a legal or professional services environment
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • High level of discretion and ability to handle conflict resolution and confidential information
  • Familiarity with legal terminology and law firm operations
  • Proficiency in Microsoft Office Suite; experience with legal billing or file management software is a plus
  • Bachelor's degree preferred; equivalent experience considered

What We Offer:

  • Competitive salary and comprehensive benefits package
  • Fitness reimbursement, parking, and an RRSP matching program.
  • Professional development and continuing education support

Please submit your resume and a cover letter, highlighting your relevant experience and interests. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

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