Receptionist / Office Manager

3 hours ago

Calgary, Alberta, Canada Rangeland Engineering Full time

As the
Receptionist / Office Manager
, you will be the face of Rangeland Engineering—responsible for creating a welcoming and professional first impression for clients and visitors while ensuring the smooth operation of daily office functions. You'll provide administrative support to project, engineering, and management teams, coordinate office logistics, and help maintain efficient business processes.

Key Responsibilities

Front Desk & Visitor Management

  • Greet clients, vendors, and guests with professionalism and warmth
  • Answer, screen, and direct phone calls and inquiries
  • Manage courier, mail, and package delivery systems
  • Maintain a tidy and organized reception and meeting area

Office Administration & Coordination

  • Manage day-to-day office operations and vendor relationships
  • Oversee office supply inventory, ordering, and expense tracking
  • Coordinate travel bookings, meetings, and staff events
  • Support onboarding of new employees (workstation setup, access cards, office orientation)
  • Liaise with building management for maintenance and facility services

Administrative & Project Support

  • Assist with document preparation, formatting, and filing
  • Support project teams with administrative tasks such as purchase orders, invoice tracking, and document routing
  • Maintain accurate records and filing systems (digital and physical)
  • Provide general administrative assistance to leadership, HR, and finance

Finance & HR Support

  • Process office-related invoices, expense reports, and petty cash
  • Assist with timekeeping and leave tracking as needed
  • Maintain employee and contractor contact lists and records

Health, Safety & Compliance

  • Promote a safe and organized office environment
  • Coordinate first aid and emergency preparedness materials
  • Support company safety meetings and office inspections

Why Join Rangeland Engineering?

  • Competitive compensation and benefits package
  • Collaborative, respectful, and safety-focused culture
  • Opportunity to support meaningful projects in energy and infrastructure
  • Professional development and learning opportunities

How to Apply

Please submit your resume and a brief cover letter outlining your experience and interest in this position.

Email:

Subject Line:
Receptionist / Office Manager — Calgary

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