Assistant Billing and Payroll Clerk

1 week ago

Lincoln, Ontario, Canada J E Culp Transport Ltd Full time $48,000 - $60,000 per year

Job Summary:

We are seeking a detail-oriented and organized Assistant Billing and Payroll Clerk to join our finance team in a dynamic transportation company. The ideal candidate will support the billing and payroll processes, ensuring accuracy, timeliness, and compliance with company policies and regulatory requirements.

Job Description:

Billing Duties:

Maintain current records on inventory, work orders, purchase orders, and sales; telephone and/or correspond with customers, wholesalers and/or manufacturers and perform related duties as may be assigned. The clerk must perform all assigned tasks with sufficient speed and accuracy to avoid adverse impact on the level of service.

  • Prepare and issue customer invoices based on transportation services rendered.
  • Verify trip records, delivery logs, fuel usage, and other cost-related data.
  • Work with operations to ensure accurate billing for freight, logistics, and other services.
  • Monitor accounts receivable and follow up on outstanding payments.
  • Maintain billing records and files for audit and reporting purposes.

Payroll Duties:

  • Assist in processing weekly/bi-weekly payroll for drivers, mechanics, and administrative staff.
  • Verify time sheets, trip sheets, and hours worked (including overtime and per diem).
  • Input payroll data into accounting or payroll software (e.g., QuickBooks, ADP, etc.).
  • Assist with benefits deductions, taxes, and garnishments as required.
  • Ensure compliance with federal, state, and company wage and hour laws.

General Duties:

  • Maintain accurate and up-to-date records in both physical and digital formats.
  • Assist with audits, financial reporting, and month-end closing tasks.
  • Respond to inquiries from employees and customers related to billing and payroll.
  • Support other finance-related administrative tasks as needed.

Qualifications:

  • High School Diploma or equivalent; Associate degree in Accounting, Business Administration, or related field preferred.
  • 1–2 years of experience in billing, payroll, or general accounting (transportation industry experience a plus).
  • Proficient in MS Office (especially Excel); experience with accounting/payroll software.
  • Strong numerical accuracy and attention to detail.
  • Ability to work under pressure and meet deadlines.
  • Excellent organizational and communication skills.
  • Understanding of MTO/DOT regulations and driver pay structures (mileage, hourly, load-based) is a plus.

Working Conditions:

  • Office environment; occasional communication with field staff (drivers, dispatchers).
  • Standard work hours with occasional overtime during peak periods (e.g., end of month, payroll deadlines).

Why Join Us?

  • Competitive salary and benefits package
  • Opportunities for professional development
  • Supportive team and growth-oriented company
  • Play a vital role in keeping transportation operations running smoothly

Job Type: Full-time

Pay: $22.00-$26.00 per hour

Work Location: In person

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