Administrative Assistant

INTERNAL

Administrative Assistant, East Kootenay Teacher Education Program (EKTEP)

Regular, Full-time Sessional (10 months per year)

Late August to Late June Annually

Duties: Reporting to the Dean of Health and Human Services, the Administrative Assistant plays a key role in supporting the East Kootenay Teacher Education Program (EKTEP), a collaborative initiative between the University of Victoria (UVic) and College of the Rockies (COTR). This position provides direct administrative and operational support to the Manager of Teacher Education and the Faculty Lead, serving as the primary point of contact for the program. Key responsibilities include:

• Managing day-to-day administrative tasks and communications
• Handling confidential information with discretion and professionalism.
• Supporting program development and maintaining high standards of quality
• Coordinating schedules, meetings, and documentation
• Facilitating effective communication among students, faculty, staff, and external partners
• Applying strong organizational and interpersonal skills to ensure smooth program operations

Qualifications: Office Administration certificate specializing in administrative assistance or a comparable credential and at least two years of relevant administrative experience. A demonstrated proficiency in Microsoft Office applications, especially strong intermediate-level Excel and Word ability and comfort; excellent written and verbal communication skills are essential. The incumbent will work both independently and collaboratively in a fast-paced, deadline-driven environment.

This is an exciting opportunity for a candidate who is looking to have summers off, and who excels in a busy, active work environment. Building respectful and effective relationships with a diverse range of individuals, including students, faculty, mentor teachers, supervisors, and partners from the University of Victoria and College of the Rockies is key to success. Experience using information systems, learning platforms such as Colleague and FAST, D2L, Zoom, Teams, Survey Monkey and Brightspace, is required. Attention to detail and the ability to manage multiple projects and competing priorities are critical. The role also demands strong analytical thinking, problem-solving abilities, and negotiation skills, along with a proven capacity to work effectively as part of a diverse team.

Please review the Full Job Description below.

As an employee of College of the Rockies, the successful candidate is expected to be a lifelong learner who continues to develop his/her skills to help the College meet the needs of our students and our other valued clients.

Successful candidates may be required to complete a Criminal Record Check.

Salary: Position #47

As per the CUPE Salary Schedule and Collective Agreement, Pay Level 4 $3,901 to $4,688 per month.

Days and Hours of work: Monday-Friday, 8am-4pm Mountain Time

Closing Date: November 3, 2025

Preferred Start Date: Jan 5, 2026

Interested persons should submit both a cover letter and resume directly through the College website under "Work Here" Ensure you press "upload" after you add each document.

Please quote Competition #25-CU-37-IN

Please ensure your cover letter and resume clearly describe your related qualifications and experience as selection for interview will be based on the information provided.

To support employment equity and diversity in the workplace, we encourage all qualified applicants, including Indigenous Peoples, persons with disabilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity at College of the Rockies.

In the spirit of reconciliation, we are committed to increasing Indigenous representation throughout the institution and encourage applicants to self-identify as First Nation, Metis or Inuit within cover letters and/or resume.

We thank all who apply and advise that only those selected for further consideration will be contacted.