Administrative Assistant Construction Industry

6 days ago

Toronto ON MB B, Canada 4 Level Coach Full time $40,000 - $60,000 per year

4 Level Coach / The Contractors VA

Administrative Assistant Construction Industry

At 4 Level Coach, we're not just about business; we're about transforming lives and creating meaningful

impact. Our mission is to revolutionize the home building and remodeling industry by helping businesses

grow, streamline, and succeed. If you're looking to join a team that's committed to excellence and growth,

this might be the perfect fit for you.

We're looking for top-tier Administrative Assistants to join our growing team - people who aren't just good but

exceptional at what they do. Are you the kind of person who lives for checklists, thrives on organization,

and brings next-level polish to every interaction? Do you have a sixth sense for anticipating needs,

solving problems before they arise, and keeping everything running smoothly behind the scenes? Then

we want to meet YOU.

What You'll Do:

  • Manage schedules, calendars, inboxes, and travel arrangements with military precision
  • Communicate clearly and professionally with clients, team members, and vendors
  • Support clients using construction project management software (JobTread, Buildertrend, etc.)
  • Assist with customer service - prompt, polished, and solution-oriented
  • Help streamline processes, organize digital files, and handle day-to-day admin tasks
  • Stay five steps ahead at all times, ensuring nothing falls through the cracks

What We're Looking For:

  • Experience in the building, construction, contracting, or renovation industry (any capacity)
  • Highly organized You love systems, efficiency, and bringing order to chaos
  • Detail-obsessed You catch the things others miss
  • Strong written and spoken English skills
  • Professional communicator Your written and verbal communication skills are A+++
  • Customer service driven You go above and beyond to deliver excellence
  • Self-starter You're proactive, resourceful, and don't need hand-holding
  • Tech-savvy You're confident using productivity tools (G Suite, Slack, Zoom, Trello, etc.)

We would consider the following additional assets:

  • Familiarity with project management tools (JobTread, Buildertrend, or similar) strongly preferred
  • Number Cruncher. Experience with bookkeeping tasks and experience with Quickbooks
  • Online would be considered an asset.

This Role is Perfect For You If...

  • You're the glue that keeps teams together and operations smooth
  • You take pride in being dependable, trustworthy, and one step ahead
  • You love supporting others and making their lives easier
  • You bring a whatever it takes attitude to the table

Compensation:

  • Full Time or Part Time 15 to 40 hours per week

(

Weekday daytime hours)
- $21.00 dollars per hour
- Be part of a team dedicated to transforming lives and reshaping an industry.

  • Administrative Assistant

    2 weeks ago

    Toronto, ON MB W, Canada GreenGold Construction Limited Full time $45,000 - $60,000 per year

    We are seeking a highly organized and detail-oriented Administrative Assistant to support our construction team. The ideal candidate will have experience in administrative roles within the residential construction industry and be capable of handling a fast-paced, dynamic work environment. You'll assist in document management, scheduling, communication, and...

  • Administrative Assistant – Construction

    2 weeks ago

    Saint-Laurent, QC HT B, Canada Jackson Construction Inc Full time $48,000 - $62,400 per year

    About UsAt Jackson Construction, we are a growing and dynamic team specializing in renovations and construction projects across Montreal. We are looking for a motivated and detail-oriented Administrative Assistant to join us full-time. This role is key to keeping our operations running smoothly and supporting our project managers, clients, and...

  • Construction Administration Project Manager

    3 days ago

    Toronto, Canada THE Hospitality Industry Network Full time

    Company: mackaywong Location: Toronto, Ontario Position: Construction Administration Project Manager Job Type: Full-time (In Office) Start Date: Immediate Contact: Kelsey Seelert Email: studio@mackaywong.com mackaywong.com COMPANY OVERVIEW mackaywong is a boutique interior design and branding studio that is passionate about bringing brilliant social spaces...

  • Construction Administration Project Manager

    2 days ago

    Toronto, Canada THE Hospitality Industry Network Full time

    Company: mackaywongLocation: Toronto, OntarioPosition: Construction Administration Project ManagerJob Type: Full-time (In Office)Start Date: ImmediateContact: Kelsey SeelertEmail: studio@mackaywong.commackaywong.com COMPANY OVERVIEW mackaywong is a boutique interior design and branding studio that is passionate about bringing brilliant social spaces to life....

  • Construction Administration Project Manager

    1 day ago

    Toronto, Canada THE Hospitality Industry Network Full time

    Company: mackaywongLocation: Toronto, OntarioPosition: Construction Administration Project ManagerJob Type: Full-time (In Office)Start Date: ImmediateContact: Kelsey SeelertEmail: mackaywong.com COMPANY OVERVIEW mackaywong is a boutique interior design and branding studio that is passionate about bringing brilliant social spaces to life. Our award-winning...

  • Assistant Superintendent

    3 weeks ago

    Toronto, Canada Construction Full time

    Demathieu Bard: Daring to endeavor! Our Culture Construction Demathieu & Bard (CDB) Inc. is the Canadian subsidiary of Demathieu Bard, a company based in France with over 160 years of experience in the construction industry, and has been operating in Canada since 1997. CDB specializes in major infrastructure construction and rehabilitation and is known for...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada Pomerleau Full time

    Get AI-powered advice on this job and more exclusive features.OverviewPomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada Pomerleau Full time

    Get AI-powered advice on this job and more exclusive features.OverviewPomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this...

  • Office Administrative Assistant

    2 weeks ago

    Toronto, Canada Greengold Construction Ltd Full time

    **Job Summary**: **Key Responsibilities**: - Support management and accounting team with administrative tasks - Schedule meetings, coordinate calendars, and manage tracking schedules - Maintain supply inventory and order materials as needed - Assist in processing invoices, timesheets, contract binders and credit card reports - Input and update project data...

  • Construction Administrator

    6 days ago

    Winnipeg, MB RX A, Canada Classic Fire + Life Safety Inc. Full time $40,000 - $60,000 per year

    Company DescriptionThank you so much for considering our company in your career search Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals....