Accounting Coordinator

1 day ago

Burlington, Ontario, Canada Hays Full time $35,000 - $70,000 per year

PLEASE READ:

This is a
part time
opportunity
(Tuesday - Thursday in office)

This is a 6 month contract with potential for perm/ extension.

The successful candidate
MUST
be available to start ASAP

Candidate must have 2 years experience in accounts payable and invoicing

Must have drivers licence

Your new company:

Hays Specialist Recruitment has partnered with a property management firm located in Burlington, ON. We are looking to hire a Accounting Coordinator to join their team on a contract basis of 6 months, which has the possibility of extension/ permanent. This candidate will be working from their Burlington Office on a full time basis.

Responsibilities
:

  • Pull vendor invoices from email and organize for processing.
  • Adjust naming conventions on vendor invoices for consistency.
  • Review vendor invoices against budgets and/or purchase orders; record new costs and request corrections from vendors when necessary.
  • Approve, code, and issue vendor invoices to Finance for payment.
  • Follows the approval processes, confirming show number or quote number for accurate cost allocation.
  • Verify invoice accuracy, including final amounts and tax calculations.
  • Enter approved bills into QuickBooks/Zoho for all departments.
  • Create and manage recurring billing for production and equipment.
  • Deposit checks and perform banking functions
  • Reconcile credit card statements and process receipts.
  • Track invoice payments and update records in QuickBooks.
  • Set up new vendors in QuickBooks/Zoho and in online banking platform.
  • Process vendor payments and enter bills in online banking platform on a bi-monthly schedule
  • Send remittance advice to vendors after payments are processed.
  • Complete credit application requests for new vendors as needed.
  • Create purchase orders for show-related items, including sourcing quotes when necessary and revising in QuickBooks and budgets.
  • Items requiring POs include catering, shipping, equipment rentals/subrentals/purchases/repairs, and manpower.
  • Track purchase orders until closure and maintain accurate records.

Qualifications:

  • Education: Diploma or degree in Accounting, Finance, or related field preferred.
  • Drivers Licence required.
  • Experience: 2+ years in accounts payable or similar role; experience with QuickBooks. Zoho Books and online banking platform systems is an asset.
  • Strong attention to detail and accuracy.
  • Ability to manage multiple tasks and deadlines.
  • Proficiency in MS Office (Excel, Outlook).
  • Excellent communication and organizational skills.
  • Problem-Solving: Ability to resolve discrepancies and streamline processes.
  • Vendor Relations: Skilled in maintaining positive vendor relationships.
  • Time Management: Efficiently prioritizes tasks to meet deadlines.
  • Attention to Detail: Ensures accuracy in financial documentation.
  • Communication: Clear and professional interaction with internal and external stakeholders.
  • Systems Proficiency: Experienced in Quickbooks or Zoho Books, as well as the Microsoft Office Suite.

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