Junior Bookkeeper/Administrator

1 week ago

Squamish BC, Canada Trilliant Hospitality Group Full time $36,960 - $43,920 per year

About the Role

Our boutique property is seeking a professional, organized, and enthusiastic

Junior Bookkeeper/Administrator to support our daily operations. This individual will play a key role in maintaining smooth office administration, assisting with bookkeeping, and strengthening our corporate sales initiatives.

You'll be the bridge between management, corporate clients, and our operations team, helping to ensure every detail runs seamlessly and every client interaction reflects our brand's personalized hospitality.

Key Responsibilities

  • Administrative Support: Manage general office operations, correspondence, purchasing, and inventory tracking.
  • Corporate Sales Support:
  • Research and contact potential corporate clients.
  • Create engaging sales pitches and proposals tailored to client needs.
  • Develop and execute email marketing campaigns for corporate packages.
  • Serve as the primary point of contact for corporate accounts, ensuring exceptional communication and service.
  • Bookkeeping & Financial Assistance:
  • Assist the Accountant with bookkeeping tasks, including journal entries, expense tracking, and monthly reconciliations.
  • Maintain and organize financial records using QuickBooks (must be proficient).
  • Process invoices, receipts, and vendor payments accurately and on time.
  • Guest & Client Communication:
  • Respond to emails and phone inquiries in a professional and timely manner.
  • Collaborate with front office and management to coordinate guest needs and group bookings.
  • Operational Support:
  • Assist the General Manager in administrative and project-based tasks.
  • Coordinate office purchases, returns, and supplier relations.

Required Skills & Abilities

  • Strong proficiency in QuickBooks, MS Office (Word, Excel, Outlook), and Google Workspace.
  • Excellent written and verbal communication skills.
  • Proven ability to create persuasive sales materials and conduct outreach campaigns.
  • High level of organization and attention to detail.
  • Ability to prioritize tasks and work independently in a fast-paced environment.
  • Strong sense of confidentiality and professionalism.
  • A customer service mindset: friendly, polished, and proactive in client interactions.
  • Solid understanding of basic accounting principles.

Preferred Qualities

  • Warm, approachable personality with a hospitality-driven attitude.
  • Creative thinker who can craft compelling sales and marketing messages.
  • Flexible and adaptable: able to wear multiple hats and support wherever needed.
  • Problem solver with a "get it done" mentality.
  • Appreciation for design, presentation, and guest experience, aligned with boutique hotel culture.
  • Previous experience in hospitality, travel, or tourism is required.

Job Type: Full-time

Pay: $18.00-$21.00 per hour

Benefits:

  • Casual dress
  • On-site parking
  • Profit sharing
  • Vision care

Ability to commute/relocate:

  • Squamish, BC: reliably commute or plan to relocate before starting work (required)

Experience:

  • QuickBooks: 3 years (preferred)
  • Bookkeeping: 3 years (preferred)

Work Location: In person

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