Office Coordinator

Description
Your role at GEI.
GEI Consultants Canada is seeking a highly organized and detail-oriented Administrative Assistant to support operations at our Vaughan office. This role plays a critical part in ensuring the efficient functioning of the office by providing administrative, coordination, and clerical support to both technical and management teams within a professional engineering consulting environment.

The successful candidate will demonstrate strong organizational skills, professionalism, and the ability to manage multiple priorities while maintaining a high standard of accuracy and confidentiality.

Essential Responsibilities & Duties

• Responsible for front office traffic, phones, and packages.
• Oversee office operations: inventory, order supplies, maintenance, organization, scheduling etc.
• Vendor management, purchasing, invoice processing, and generating reports.
• Senior Management Team and Staff support: assist team of professionals with miscellaneous administrative tasks.
• Project and proposal support: review, edit, and format extensive documents.
• Event planning, coordination, and hosting.
• Shipping & receiving.
• Book travel arrangements.
• Meeting coordination: reserve space, set up AV, order food, room setup and cleanup etc.
• Computer savvy and technical troubleshooting.

Minimum Qualifications

• 3-5 years of related administrative/office co-ordination experience.
• Must be able to work independently as well as in groups.
• Knowledge in MS Word, Excel, and Adobe Acrobat.
• Excellent grammar, writing, formatting and editing skills.
• Outstanding verbal and written communication.
• Previous experience in an engineering/planning firm would be an asset.
• Bachelor's degree in business administration, marketing, or similar preferred.
• Valid driver's license.
• Physical and environmental requirements for this position are available upon request.

We are GEI.
Some of the world's most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients' most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here.

In 2023, GEI merged with GM BluePlan, an Ontario-based engineering, management, and technology consulting company. The merger adds GM BluePlan's nationally recognized expertise in asset management and infrastructure planning to the GEI family, furthering our growth and expansion in Canada.

Employee-owned. Employee-focused.
As an employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more. Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI's career site here.

GEI's Total Rewards Package Includes

• Market-Competitive Compensation
• Pay Range For This Position: C$25.00 – C$30.00/hour
• Hybrid Work Schedules and Cell Phone Stipend
• Rewards and Recognition
• A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion
• And More…

GEI is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Indigenous status or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.