Administrative Assistant

6 days ago

Airdrie, Alberta, Canada Quick home construction Full time

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical and customer service skills, with experience in office management and familiarity with various software tools. This role involves managing daily administrative tasks, supporting front desk operations, and ensuring smooth communication across departments. The position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.

Duties

  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Order office supplies and maintain inventory
  • Negotiate collective agreements on behalf of employers or workers
  • Type and proofread correspondence, forms and other documents
  • Work with customers, architects and engineers regarding plans and specifications
  • Assist in preparing estimates, schedules, specifications and reports
  • Schedule and co-ordinate work on sites
  • Prepare contract documents and review and evaluate tenders for construction projects
  • Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
  • Perform clerical duties, such as maintain filing and record systems
  • Consult clients to prepare contracts and project specifications

Qualifications

  • Strong computer skills, including proficiency with Microsoft Office (Word, Excel), Google Workspace, QuickBooks, and data entry software
  • Excellent organizational skills with the ability to manage multiple tasks efficiently
  • Exceptional customer service skills with professional phone etiquette for handling multi-line phone systems
  • Attention to detail for proofreading documents and maintaining accurate records
  • Ability to work independently with minimal supervision while being a team player
  • Strong typing skills with a focus on accuracy and speed
  • Inspection report (pre-trip, en-route, post-trip)

This position provides an engaging opportunity for candidates who excel in administrative support roles and are committed to maintaining a well-organized office environment.

Job Types: Full-time, Permanent

Pay: $26.50 per hour

Expected hours: 40 per week

Ability to commute/relocate:

  • Airdrie, AB: reliably commute or plan to relocate before starting work (required)

Education:

  • Secondary School (preferred)

Experience:

  • Administrative: 1 year (required)

Willingness to travel:

  • 100% (required)

Work Location: In person

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