Real Estate Assistant

2 weeks ago

Midland ON LR M, Canada For Sale On Georgian Bay Full time $35,000 - $50,000 per year

Position Overview

The Real Estate Assistant plays a key role in supporting the daily operations of a high-performing real estate team. This individual will assist with transaction coordination, listing management, client communications, and team support — while also having the potential to step in for licensed responsibilities if already licensed or once licensed. This is a vital role for maintaining consistency, service excellence, and organizational efficiency across the business.

Key Responsibilities

Transaction & Listing Management

  • Prepare and manage all listing documents, contracts, and forms (with licensed support where required)
  • Coordinate listing preparation including photography, staging, signage, property write-ups and MLS input
  • Manage transaction timelines, track condition dates, and coordinate closing steps
  • Communicate with clients, lawyers, agents, and vendors throughout the process
  • Ensure all paperwork is completed accurately and filed appropriately

Client Communication & Support

  • Serve as a consistent, professional point of contact for clients throughout the buying/selling process
  • Provide timely updates and proactive communication to keep clients informed and confident
  • Assist in client care initiatives such as gift preparation and deliveries, check-ins, event coordination or handwritten notecards

Administrative & CRM Support

  • Maintain and update client databases and CRM systems
  • Input and track leads, assign follow-ups, and ensure no opportunities are missed
  • Assist with team scheduling, calendar coordination, and internal communication

Licensed Backup for Showings & On-Site Appointments (if licensed, or upon obtaining license)

  • Step in as a licensed backup for showings, buyer tours, and walk-throughs when agents are unavailable
  • Attend home inspections and other key appointments as needed
  • Represent the team professionally and ensure the client experience remains seamless and consistent
  • Be flexible and responsive to occasional last-minute appointment needs

Team & Systems Support

  • Assist with task management and process improvements to increase operational efficiency
  • Collaborate with agents and other admins to streamline handoffs and ensure a high standard of service
  • Stay up to date with industry regulations and team procedures

Ideal Candidate

  • Strong organizational and communication skills
  • Tech-savvy with the ability to learn CRM systems and task management tools
  • Confident in both administrative and client-facing settings
  • Detail-oriented, proactive, and solution-focused
  • Comfortable with a mix of office work and on-the-go responsibilities
  • Able to work occasional evenings/weekends as needed

Job Types: Full-time, Permanent

Pay: $35,000.00-$50,000.00 per year

Work Location: In person

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