Administrative Assistant

2 weeks ago

Victoria, British Columbia, Canada Devon Properties Ltd. Full time $55,000 per year

About The Role:

The Administrative Assistant plays a key role in supporting the day-to-day operations of Devon's head office, working across departments including Property Management, Leasing, Rentals, and Accounting. This position requires a detail-oriented professional who can manage multiple tasks, handle confidential information with discretion, and communicate effectively with tenants, owners, vendors, and internal teams.

Why Join Devon?

  • Opportunities for professional growth and cross-functional experience.
  • A chance to work with a respected leader in Victoria's property management sector.
  • Competitive salary & extended health and dental benefits.
  • Vacation starting at 3-weeks per calendar year.
  • Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment.

What You'll Be Doing:

  • Compiling comprehensive monthly financial reporting packages for client distribution in collaboration with the accounting department.
  • Assisting with building takeovers and turnovers as necessary on a periodic basis.
  • Provide day-to-day administrative support: correspondence, internal documentation, internal audits, file organization, letter-writing for various departments, inquiries from tenants, clients, and vendors, assistance with arrears tracking, etc.
  • Review, draft, and organize contracts, financial documents, and legal agreements with attention to accuracy and compliance.
  • Coordinate and maintain electronic filing systems, internal forms, reports, and invoice forwarding.
  • Engage professionally with tenants, clients, vendors, and internal teams.
  • Providing coverage to the front desk on rent day, when team members are on vacation, or on their daily break.

Qualifications

  • Minimum 2 years of experience in an administrative role, preferably in real estate, property management, accounting, or legal environments.
  • Strong written and verbal communication, proofreading, and document processing skills.
  • Proven ability to work independently and collaboratively in a deadline-driven setting.
  • Demonstrated time management and prioritization skills.
  • Discretion when handling confidential tenant, owner, or financial information.
  • Proficient typing speed (70+ WPM preferred) as well as a high level of comfort with Microsoft Word and working knowledge of Excel.
  • Capability to interpret financial statements and legal documents highly preferred.

Job Type: Full-time, Permanent, On-Site

Schedule: Monday – Friday

Salary: $55,000 per year

Start Date: November 17, 2025

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