Administrative Assistant

2 weeks ago

Victoria, British Columbia, Canada VIS Mechanical Ltd Full time $45,760 - $58,240 per year

Job Title: Administrative Assistant (Front Desk)

Location: Victoria, BC

Company: VIS Mechanical

Job Type: Full-time - Temporary Coverage

Overview

VIS Mechanical is an industry leader in mechanical, HVAC, and plumbing services across Vancouver Island. We're looking for a friendly and organized Administrative Assistant to manage front desk operations, answer phones, and support the day-to-day flow of our office. This role will cover maternity leave for 9 months and may lead to permanent employment.

This role is ideal for someone with strong communication skills and a positive attitude who enjoys working in a fast-paced environment and wants to be part of a growing, team-oriented company.

Key Responsibilities

  • Answer and direct incoming phone calls, take detailed messages, and route inquiries to the appropriate team members.
  • Greet clients, visitors, and vendors in a professional and welcoming manner.
  • Manage the general office inbox, respond to basic inquiries, and forward messages as needed.
  • Support scheduling and coordination for service appointments and staff availability.
  • Maintain organized office records and assist with filing, scanning, and data entry.
  • Track and order office supplies and keep common areas tidy and presentable.
  • Provide light administrative support to the office manager or leadership team as required (e.g., updating spreadsheets, printing forms, or collecting paperwork).
  • Handle occasional client follow-ups or information requests.

Qualifications

  • 1–2 years of experience in an administrative or receptionist role preferred.
  • Strong verbal and written communication skills.
  • Comfortable using Microsoft Office (Outlook, Excel, Word).
  • Excellent organization and attention to detail.
  • Ability to multitask and stay calm under pressure in a busy office setting.
  • Friendly, professional, and reliable demeanor.

Nice to Have

  • Familiarity with construction, trades, or service-based office environments.
  • Experience with Sage, QuickBooks, or other accounting software is an asset but not required.

Compensation and Benefits

  • Hourly rate: $22–$28 per hour, depending on experience.
  • Full-time hours, Monday to Friday.
  • Opportunity to grow within one of Vancouver Island's fastest-growing mechanical companies.
  • Supportive, team-oriented work environment.

Job Types: Full-time, Fixed term contract

Pay: $22.00-$28.00 per hour

Benefits:

  • Dental care
  • Extended health care

Work Location: In person

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