Administrative Assistant

7 days ago

Calgary AB TE L, Canada Oviatt Contracting Full time

ADMINISTRATIVE ASSISTANT - PART TIME

WHO WE ARE:

OC Transport is an Alberta based transportation company that specializes in moving construction equipment. Most of the work is done locally in Calgary and the surrounding areas, but also to our neighbouring provinces.

We also have a Bulk Product division where we offer dump truck/ gravel truck services locally.

As a company, we pride ourselves on understanding the needs of our customers and being a solutions partner as we execute our services. As a team we celebrate excellence, encourage ownership in all areas and have a high standard of safety and professionalism.

We are always looking for reliable, highly motivated, competent and qualified people to join our team.

JOB TITLE: Administrative Assistant - Part Time

JOB OBJECTIVE: To help in the day to day operations at O.C. Transport.

SCOPE: To assist in the organization and paper flow for day to day operations. To assist the General Manager, Office Manager and the Operations Team as necessary. This job will be a part of the Administrative Team.

The role will be responsible to report to the Office Manager at OC Transport. This is a part time position of 20 hours/ week with potential to advance into a full time position based on skill, responsibility level and a "can do" attitude.

DETAILED JOB DESCRIPTION:

The Administrative Assistant's role will be:

  • General data entry duties.

  • Maintain and keep paperwork flow organized and systems running efficiently.

  • Scanning and filing of Bill of Ladings, Bill Books and paperwork to customer files.

  • Prepare and email customer invoices.

  • Process credit card payments and email out receipts.

  • Detailed tracking of paperwork to ensure all items are matched processed in the

system.

  • Assist daily in the Maintenance Program tracking and all associated paperwork.

  • Maintain Office inventory.

  • General office duties as necessary.

  • Maintaining daily reports as necessary.

  • Assist in the day to day operations as needed.

SKILLS:

-Strong computer skills and proficient in Microsoft Office – especially Excel.

-Previous experience in Quickbooks Desktop.

  • 2 year min. previous office experience.

  • Ability to multi-task in a fast paced environment.

-Strong organization skills with clear attention to detail.

DETAILS:

This is a Part Time Job until the end of March 2026.

Hours will be 4 hours a day, for five days a week. Aiming at 9:00 till 1:00 daily but can be slightly flexible with the times.

This position does have potential to continue into the year and also has potential to turn into a full time position for a suitable candidate.

Job Types: Part-time, Seasonal

Contract length: 3 months

Pay: $20.00-$25.00 per hour

Expected hours: 20 per week

Work Location: In person

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