Administrative Assistant

5 days ago

Calgary, Canada AP Dynamics Inc. Full time

AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties:

- Create and issue invoices related to projects
- Maintain Vendor relationships and enter payables
- Complete the monthly payroll process.
- Manage the employee benefits program.
- Maintain HR records
- Perform Bank and Credit Card reconciliation
- Perform payment collection
- Preparing weekly bank deposits
- Manage office supplies
- Answering phone calls, supporting visitors, managing reception area.
- Assisting Executive Team with administrative duties
- Acts as an assistant to the project managers as required
- Assist project manager with data entry in the Project Management Software
- Perform document transmittal through client systems
- Assist the HSE coordinator with the compliance process of contractor management services providers (e.g. Avetta, ComplyWorks, etc)
- Participate in the AP Dynamics Health and Safety Program according to the level of responsibility
- Participate in the AP Dynamics Quality Management System according to the level of responsibility
- Other duties as assigned

**Requirements**:

- Bachelor Degree in Business Administration or equivalent education required.
- 3 years of experience in Project Administration.
- 3 years of bookkeeping experience.
- 2 years of experience with QuickBooks.
- Experience with ERP/time tracking software is considered a significant asset.
- Experience in Document Control is considered an asset.
- Excellent Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.
- Strong Organizational Skills and attention to detail.
- Other languages such as French and Spanish are assets.
- Excellent written and verbal communication, and interpersonal skills, and
- Self-motivated to professional skills and knowledge.

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

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