Clinic Coordinator

7 days ago


Woodbridge, Ontario, Canada MedReno Inc. Full time

MedPros is expanding and we are looking for a highly organized, experienced Clinical Coordinator to join our team. This role is ideal for someone who has hands-on medical clinic experience, strong leadership skills, and the ability to support multiple clinic locations.

If you thrive in a fast-paced healthcare environment and enjoy building efficient workflows, this is an excellent growth opportunity.

About the Role:

The Clinical Coordinator will support day-to-day operations across multiple MedPros-managed medical clinics. You will work out of our main office and travel to clinic sites as needed to ensure smooth operations, support MOAs, assist physicians, and help maintain compliance with standards and regulations.This position requires strong medical office experience, excellent communication skills, and the ability to lead and support a team.

Key Responsibilities:

Clinic Operations & Coordination

  • Oversee daily operations across multiple medical clinics.
  • Support MOAs and clinic staff with workflow, scheduling, and operational needs.
  • Maintain clinic efficiency, patient flow, and customer service standards.
  • Assist with onboarding new staff and supporting existing team members.
  • Coordinate physician schedules and ensure coverage across clinics.

Clinic Set-Up & Compliance

  • Assist with new clinic start-ups, including workflow planning, equipment setup, and process implementation.
  • Lead clinic preparation and follow-up for Public Health inspections and regulatory requirements.
  • Ensure clinics maintain compliance with infection control, documentation standards, and operational protocols.

Patient & Staff Support

  • Handle escalated patient inquiries, concerns, and service issues.
  • Support MOAs with problem solving, training, and operational guidance.
  • Assist clinics with billing inquiries, EMR issues, and daily troubleshooting.

Marketing & Communication

  • Support clinic marketing initiatives (Google reviews, social media updates, community engagement, etc.).
  • Maintain communication with physicians, staff, and management.

Technology & EMR Expertise

  • Work confidently with multiple EMRs including Accuro, Telus PS Suite, Oscar, and Avaros.
  • Troubleshoot basic computer, printer, and network issues.
  • Create reports, schedules, and documents using Microsoft Word, Excel, and email.

*

Requirements:

  • Minimum 2 years of Medical Office Assistant (MOA) experience in a medical clinic setting.
  • Previous experience setting up new medical clinics is a strong asset.
  • Experience withPublic Health inspections, compliance, and clinic workflow optimization.
  • Strong knowledge of EMRs: Accuro, Telus, Oscar, Avaros.
  • Demonstrated experience managing or supervising clinic staff and MOAs.
  • Ability to schedule staff and physicians across multiple locations.
  • Excellent customer service skills and experience handling patient inquiries.
  • Proficient with computers, Microsoft Office (Word & Excel), email, and basic tech troubleshooting.
  • Valid driver's license and access to a reliable vehicle (travel between clinics required).
  • Highly organized, strong communicator, and able to work independently.

Job Type: Full-time

Pay: $19.00-$23.00 per hour

Work Location: In person


  • Nurse Practitioner

    4 days ago


    Woodbridge, Ontario, Canada Ottawa Health: Performance and Rehabilitation Full time

    About the RoleWe are seeking a motivated and patient-focused Nurse Practitioner to join a growing primary healthcare clinic. This role is ideal for an NP who enjoys delivering high-quality, low-volume primary care services in a streamlined, modern clinical environment. The initial contract term is 9 months starting early March 2026, with a strong possibility...

  • Child Psychologist

    1 week ago


    Woodbridge, Ontario, Canada Zormin Counselling and Psychotherapy Full time

    About Us:We are a multicultural psychotherapy and counselling clinic located in Vaughan. We provide counselling to children, adults, couples and families for various struggles both in-person and virtually.We provide administrative support for our practitioners and clients, monthly peer meetings and case study meetings, events, bonuses and so much...


  • Woodbridge, Canada Palermo Plus Physiotherapy and Wellness Centre Full time

    **Palermo Plus Physiotherapy and Wellness Centre** is looking for Marketing Coordinator. We are dynamic multidisciplinary clinic of Physiotherapists, Massage Therapists, Acupuncturist, & Chiropodists. The clinic opened in July of 2014 and has been growing rapidly ever since. **Work Area**:Woodbridge**, **Brampton, Vaughan **Work Offices**:in Woodbridge...

  • Billing Coordinator

    1 week ago


    Woodbridge, Canada Bayly Physio & Rehab Full time

    Vcare Physio & Rehab Clinic is an established multidisciplinary clinic including Physiotherapist, Chiropractor, Massage Therapist, Acupuncturist and Naturopath Doctor located in Woodbridge. At present, our clinic is looking for a part time Billing Coordinator who has extensive experience in MVA billing. Potential to become full time. We are conveniently...


  • Woodbridge, Canada Spine 360 rehab and Wellness Centre Full time

    Spine 360 is a modern, rehab-focused chiropractic and wellness clinic dedicated to helping patients move, feel, and live better. We’re looking for a highly organized and experienced Front Desk Receptionist / Patient Experience Coordinator to join our growing team and be the first point of contact in creating an exceptional patient experience. What...

  • Client Care

    2 weeks ago


    Woodbridge, Canada Vaughan Counselling & Psychotherapy Full time

    We are a diverse, multi-disciplinary psychotherapy and counselling clinic based in Vaughan. Our team provides in-person and virtual support to children, adolescents, adults, couples, and families navigating a wide range of emotional, relational, and mental health challenges. We are seeking a compassionate, organized, and driven _**Client Care & Intake...


  • Woodbridge, Canada Centro Healthcare Medical Clinic Full time

    We are looking for a **full-time **office administrator with potential for full-time hours who has experience working with multiple doctors in a fast paced environment, preferably has experience using **PS Suite EMR**, and is trained in doing injections (with **IM certificate or RPN**). **ADMINISTRATION RESPONSIBILITIES** - Conduct patient registration. -...


  • Woodbridge, Canada Pine Seven Dental Centre Full time

    **Full job description** **Job Overview**: The individual who best suits this role will be a key contributor to our success. Everyone we employ will not only treat our patients exceptionally, they will do so to each other as well. **Your Responsibilities & Experience**: - Below we've listed formal responsibilities but aren't limited to them, other...


  • Woodbridge, Canada Pine Seven Dental Centre Full time

    **Job Overview**: The individual who best suits this role will be a key contributor to our success. Everyone we employ will not only treat our patients exceptionally, they will do so to each other as well. **Your Responsibilities & Experience**: - Below we've listed formal responsibilities but aren't limited to them, other responsibilities that may arise...

  • Secretary

    4 days ago


    Woodbridge, Canada Autism center for kids Full time

    **Position Profile** secretory will provide operational and administrative coordination and support across multiple primary and interprofessional care services and organizations onsite, in the clinic space and the academic section. **Roles and Responsibilities** - _Clinic Operations_ - Scheduling patient and client appointments, preparing and maintaining...


  • Woodbridge, Canada Golden Hearing & Balance center Full time

    **Responsibilities**: - Act as the primary point of contact for clients, delivering exceptional customer service tailored to the needs of hearing clinic patients. - Efficiently schedule appointments and manage provider calendars. - Maintain accurate client records in electronic medical records systems, ensuring confidentiality and compliance with healthcare...


  • Woodbridge, Canada Golden Hearing & Balance center Full time

    **Responsibilities**: - Act as the primary point of contact for clients, delivering exceptional customer service tailored to the needs of hearing clinic patients. - Efficiently schedule appointments and manage provider calendars. - Maintain accurate client records in electronic medical records systems, ensuring confidentiality and compliance with healthcare...