Bookkeeper/Office Administrator

2 weeks ago

Milton ON LT J, Canada Robinson Dairy Trading Inc. Full time $60,000 - $80,000 per year

Position Summary:

We are a small but growing Dairy Trading company seeking a highly organized and detail-oriented Bookkeeper / Office Administrator to manage financial records and oversee daily office operations. This dual-function role is ideal for a self-starter who thrives in a fast-paced, hands-on environment.

Proficiency in Microsoft Dynamics 365 is required.

Key Responsibilities:

Bookkeeping & Financial Management

  • Maintain accurate and current financial records, including:
  • Invoices
  • Purchase orders
  • Accounts payable and receivable
  • Payroll
  • Bank statements
  • Reconcile accounts and resolve discrepancies in a timely manner
  • Process financial transactions, including journal entries and general ledger updates
  • Prepare and analyze financial statements and reports, including:
  • Income statements (P&L)
  • Balance sheets
  • Cash flow statements
  • Monitor cash flow and assist with budgeting and forecasting
  • Ensure compliance with current accounting principles, standards, and regulatory requirements
  • Support year-end processes and liaise with external accountants/auditors
  • Manage foreign exchange
  • WSIB payments
  • GST/HST
  • Corporate insurance

Systems & Process Management

  • Utilize Microsoft Dynamics 365 for financial management, reporting, and automation of key tasks
  • Review and improve internal accounting procedures to enhance efficiency and accuracy
  • Maintain a strong internal control environment across all financial processes
  • Knowledge of ADP for Payroll
  • Knowledge of Microsoft suite of products including Teams, Excel, Word,

Office Administration

  • Oversee day-to-day office operations, including:
  • Managing correspondence
  • Ordering supplies
  • Filing and document control
  • Provide administrative support to company leadership
  • Maintain well-organized digital and paper-based filing systems
  • Manage TRQ applications and transactions for all dairy products
  • Assist with other operational and administrative tasks as needed

Essential Skills and Qualifications:

  • Bachelor's degree or College certificate in Accounting, Finance, or a related field
  • 5–7 years of experience in bookkeeping or accounting roles
  • In-depth knowledge of accounting principles and procedures
  • Proficient in using Microsoft Dynamics 365 Business Central
  • Strong analytical and problem-solving skills
  • Exceptional attention to detail and high level of accuracy
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a collaborative team

Preferred Experience (Nice to Have):

  • Previous experience in the food trading, agricultural, or commodities sector
  • Familiarity with payroll systems ADP and HR administration

What We Offer:

  • Competitive salary, commensurate with experience
  • Group Dental and Health Insurance
  • Opportunity to make a meaningful impact in a growing business
  • Supportive, team-oriented work environment
  • Flexible working conditions where applicable
  • Exposure to international trading and supply chain processes

Job Type: Full-time

Pay: $60,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Paid time off

Application question(s):

  • Do you have at least 3 years of experience working with Microsoft Dynamics Business Central?

Experience:

  • Bookkeeping: 3 years (required)

Work Location: In person

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