Event Planning

About the Role

The Athlete Institute is seeking a motivated and detail-oriented Event Planning & Operations Intern to join our team in delivering the prestigious All Canadian Basketball Games. This internship focuses exclusively on the planning, logistics, and execution of the event — from announcements and media coordination to venue setup, sponsor activation, and game-day operations.

The ideal candidate thrives in fast-paced environments, has excellent communication and organizational skills, and is passionate about sports event management.

Duration & Location

• Duration: Seasonal Internship (January – April 2025)
• Location: In Person — Athlete Institute, Orangeville, ON
• Compensation: $500/Month Honorarium
• Hours: 24-40 Hours Per Week

Key Responsibilities

1. Event Announcements & Communications

2. Support creation and scheduling of official event announcements (game date, watch lists, tickets, player selections, etc.).

3. Manage communications with coaches, media, and selection committees.

4. Support media credential requests and player announcement logistics.

5. Facilities & On-Site Operations

6. Assist in coordinating venue setup, including seating, signage, and branding.

7. Help manage logistics for insurance, security, parking, cleaning, and technical setup (Wi-Fi, sound, livestream).
8. Track and inventory event materials (chairs, signage, passes, lanyards, etc.).

9. Support the coordination of setup/tear-down schedules and facility readiness.

10. Administration & Coordination

11. Help with player selection process and event logistics.

12. Coordinate volunteer and staff scheduling.
13. Assist with creating and distributing information packages and credentials.

14. Support hotel and transportation coordination for players, coaches, and VIPs.

15. Hospitality, Food & Beverage

16. Assist in planning meal schedules, hydration stations, and athlete/staff snacks.

17. Support VIP experience logistics (food, drinks, alcohol licensing, and service).

18. Coordinate with vendors for concessions and post-event hospitality.

19. Game Operations

20. Support coordination of referees, staff assignments, scripts, and statistical operations.

21. Assist in managing game-day logistics including audio setup, livestream testing, changeroom assignments, and giveaways.

22. Ensure equipment and technical needs (mics, lighting, etc.) are tested and ready.

23. Media, Marketing & Broadcast Support

24. Assist with media accreditation, headshots, and coordination with broadcast team.

25. Prepare media folders, rosters, and schedules.

26. Ensure all branding, signage, and sponsor assets are properly installed.

27. Sponsorship & Partner Activation

28. Coordinate sponsor deliverables, signage, and in-game activations.

29. Support fulfillment of sponsor agreements (brand visibility, commercial spots, script reads, etc.).
30. Work with marketing team to ensure partner integrations are executed smoothly.

Qualifications

• Currently enrolled in a post-secondary program in Sports Management, Event Planning, Marketing, or a related field.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and social media platforms.
• Ability to work evenings and weekends during event period.
• Passion for basketball and event operations is an asset.

What You'll Gain

• Hands-on experience managing one of Canada's premier basketball showcases.
• Exposure to professional event logistics, sponsorship, and broadcast coordination.
• Opportunity to collaborate with national sports brands and media networks.
• Valuable experience in large-scale event execution and operations.

Application Instructions

1. Follow Collage Instructions and below

Email (mailto: ) & (mailto: ) with:

• Subject line: [Internship Title] – First & Last Name
• Resume (PDF)
• A brief cover letter (250 words max) on why you're a fit for Athlete Institute
• Any relevant portfolio links (if applicable)